Committee Members Present: Billie-Jean Kanios; Randy Allgaier (co-chair);
Robert Whirry (Consultant); Dorothy Kleffner; Laura Thomas; Brett Andrews (PRC-HAPN
Executive Committee); Chris Callandrillo
Committee Members Absent: Bill Blum; Don Soto (co-chair); George Simmons
Other Council Members Present: None
Council Support Present: Jack Newby; Skot Jonz
Others Present: None
1. Introductions
Co-Chair Allgaier called the meeting to order at 10:05 and those present introduced
themselves.
2. Review/Approve Agenda
Committee reviewed draft agenda and it was approved by consensus.
3. Review/ Approve Minutes-October 20, 2005
Committee reviewed the minutes from October 20, 2005 and they were approved
by consensus.
4. Announcements
CM Kanios announced he has must leave the meeting an hour early.
No other announcements.
5. Public Comment
No public comments.
6. Review and Discuss Council Meeting Votes
The Committee will briefly review and discuss the outcome of the Planning Council
votes on the List of Core Values, Goals, and Shared Values and Guiding Principles
documents, including making any necessary revisions.
Committee reviewed the Council Votes on the Values and Goals that were both
approved at the Council Meeting. Committee discussed how there was little discussion
or comments on the documents. The Shared Values and Guiding Principles document
was reviewed but not discussed.
ACTION: Council Support to copy all Council Members with these documents via email: List of Values, Draft List of Goals, and the Shared Values and Guiding Principles.
7. New Comprehensive Plan Objectives
The Committee will begin development of new 3-Year Plan objectives.
Robert Whirry reviewed with the Committee that this week and at the next meeting
the group will be focusing on completion of the Plan Objectives.
Group will review the objectives as Robert will take notes and draft up the document for the next meeting. HRSA wants the objectives to be time-phased and measurable. Group discussed that objectives in the prior Plan were somewhat vague and not considered classic objectives.
Group discussed that without a strategic planning process that it is unproductive to provide objectives that are too specific. Group discussed that this plan would provide the foundation for a more thorough and thoughtful strategic plan.
Group discussed that most of resources have been identified, and funding cuts are a reality, and the situation is not about doing new things. There may be objectives around managing reductions.
Committee agreed that the Council has not been completely successful in the
past at identifying other resources and funding streams and going after those
funds. Committee discussed whether this should come from the Council or the
AIDS Office. Committee discussed that this is as much a three-year plan for
the grantee as it is for the Council and should reflect goals and objectives
of the grantee as well. Robert indicated that he has asked for input from
the grantee, which will be brought back to the working group.
Group discussed tentative objectives for each of the identified goals for both Long-Term Systems, Planning, Evaluation, and Service Goals; and Short-Term Care and Treatment Goals.
Robert noted discussions and suggestions made by working group members and agreed to bring draft objectives to the next working group meeting for revisions. Robert encouraged working group members to send him via email any additional thoughts or suggestions during the next two weeks and he will attempt to incorporate those into the draft document.
8. Next Meeting Date & Agenda Items
The next meeting is scheduled for Thursday, November 10, 2005 10am-12, at 25
Van Ness Room 330B
Potential agenda items include: Continue development of Comprehensive Plan
Objectives
Co-Chair Allgaier adjourned the meeting at 12:03.
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