Committee Members Present: Laura Thomas (co-chair); Don Soto (co-chair); Billie-Jean
Kanios; Ken Pearce, Chris Callandrillo
Committee Members Absent: Margot Antonetty, Ellen Sweetin
Other Council Members Present: Randy Allgaier
Council Support Present: Jack Newby, Hyla Breidenbaugh
Others Present: Celinda Cantu, Russ Zellers, Mike Smith
1. Introductions
CM Soto began the meeting with introductions at 3:40 pm.
2. Review/Approve Agenda
The agenda was reviewed and approved by consensus with the following changes:
•
Item 8 will not be voted on.
•
Item 9 will be deleted.
3. Review/Approve Minutes –June 14, 2005
The June 14, 2005 minutes were reviewed and approved by consensus.
4. Announcements
•
None
5. Public Comment
•
None
6. Steering/ General Update
CM Thomas gave a monthly update of the Steering Committee activities.
CS Newby mentioned that the agenda will be packed for the Full Planning Council
meeting on July 25th. He also gave an update on the Counties Working Group.
7. HRSA Service Category Definition (Continued) -
CM Soto started a follow-up discussion on HRSA Categories based on discussions
on the Service Category Presentation at the July 11 Council meeting. The
committee then began discussing Bayview and expenses.
The committee discussed a 2.6% allocation reduction across the board and whether
or not the AIDS Office decides or the Planning Council decides where to allocate
the money. The Planning Council can prioritize where they want the money allocated.
The group discussed how politics usually plays a part in the outcome. It was
agreed that it will be an emotional discussion and that it will be hard.
The idea of looking at the whole system was discussed.
The understanding in the community that there was funding that the Planning
Council agreed to was discussed and council members asked for some clarification.
Russ Zellers tried to explain and clarify the following and group discussion
continued.
•
RFP renewal
•
Funding COEs
•
The Planning Council’s ability to change the money allocation and that
it would not be wise.
•
Well-funded COE in Bayview/Hunter’s Point. It was what the council wanted,
but now there doesn’t seem to be many clients. The Planning Council will
see over time if there are enough clients.
•
A huge shift in how the Planning Council was committed to the COE, but now
they are not.
•
New requirements that have to be funded.
8. Summary Sheets Presentation
Russ Zellers, The AIDS Office passed out a draft report and presented the committee
members with the latest information regarding the Summary Sheets. Draft Summary
Sheets 2005 on file at Council Support Offices. Major Trends Identified by
HIV Health Services Staff Addendum to Summary Sheets; on file at Council
Support Offices.
The Committee began a discussion regarding the draft Summary Sheets and a discrepancy
that happened last year because some people listed that they provided services
over the 100% mark which skewed the results.
The group reviewed the Major Trends addendum and suggested changes. The following
items were discussed or commented on:
•
The amount of people living with HIV.
•
Contract percentages and if they would stay at 100%.
•
The summary sheets and how they help to figure out where there is a lot of
funding that the Planning Council can take from.
•
The needs assessment and how it will provide more information.
•
Item #11 targeted only one center and other services that are not just HIV/AIDS
related.
•
Item #9- Addressing cross/discipline
•
Item #5 is too broad
•
Adding Women’s issues and Title III and IV
•
Mentioning other funding sources other than the Planning Council.
Action: CS Newby is getting the amounts of other funding sources and just trying
to put it all together.
What kind of presentation Russ Zellers will be giving at the next Planning
Council meeting was discussed and how much time he will need. He wants to show
a DVD, but the council members were concerned about how it would work.
9. Eligibility, Sever Need & Special Populations Definitions
[This item was removed from the agenda, and is to be discussed at next month’s
meeting].
10. Prioritization and Allocation Recommendations (Continued) Group
[This item was not discussed due to lack of time, and is to be discussed at
next month’s meeting].
11. Prioritization/Allocation Summit Meeting (Continued)
The Committee continued discussion of the content and format of the August
Prioritization/Allocation Summit meeting. The following items were discussed:
•
Developing the Agenda
Presentation, then break into smaller groups
Epidemiology have it explained by an expert
Review HRSA Categories
A list of priorities for people to think about throughout the day. They can
move them around and number each item themselves after each presentation.
Priority Setting with Allocation explanation is needed.
Is more time needed for prioritization or for allocation?
Money attached to priorities and then later with the allocation was discussed.
The more they are separated, the easier it will be.
A ranked list.
Scenarios on the allocation categories. People are afraid of funding getting
cut so they put them higher on the list of priorities. More discussion about
the categories.
Breaking council members into assigned groups so that there is a mixture.
Leadership within the groups and balance. It was decided to pick the leaders.
Clear statement at the beginning so that everyone remembers what we are doing.
Reviewing data and figure out which presentation to review.
End of Day-Service Priorities
Public-Mention what they are allowed to participate in, or just observe.
•
Facilitation
CS Newby presented the three candidates and recommended the one he thought
would be the best facilitator out of the three.
•
Information for Binders, including draft Table of Contents
Needs Assessment - add
Include the counties as separate columns
Evaluation Committee has a rough draft for the Three-Year Plan.
Funding Scenarios changed to Allocation Funding Scenarios
Reggie Data-confirmed that updated information would be added to the binder.
RFP should be added
Severe Need- Celinda Cantu updated the group on where they are.
•
A place has been reserved.
The Gay & Lesbian Center
Time 10-6pm, morning break, lunch break & afternoon break
Name tags with LARGE print.
Ground rules, what brought them here/personal
Different people think and learn in different ways. A discussion about how
to go about this followed. CS Newby will be discussing this with the facilitator.
Large visuals.
Action: CS Newby to type up draft agenda and email it to Laura Thomas.
12. Three-Year Plan Timeline
The Committee will develop a timeline for the next Three-Year Plan based
on feedback received from the Evaluation Committee’s evaluation of the
current Three-Year Plan.
[This item was not discussed because there has not been enough time for feedback.]
13. Comprehensive Plan-
CS Newby stated that the council just found out that the Comprehensive Plan
has to be in by January 3rd, 2006. The group discussed how the plan would
get done. CS Newby would like to start work on the Comprehensive Plan at
the next meeting.
14. Next Meeting Date & Agenda Items
July 26th
2:30 – 4:30 pm
• Agenda for summit
•
Eligibility, Severe Need & Special Populations Definition
Discussion- VOTE
The Committee will continue discussion of Eligibility, Severe Need & Special
Populations Definition and vote to forward any changes for Council approval.
• Prioritization and Allocation Recommendations (Continued) Group
The Committee will determine additional recommendations to be made to the Full
Council regarding Prioritization and Allocation.
• Comprehensive Plan
Meeting adjourned 6:40pm.
Home |
Community Outreach & Advocacy
Committee
| Policy & Evaluation Committee | Evaluation
Committee
Membership
Committee | Planning
Committee | Steering
Committee