Committee Members Present: Laura Thomas (co-chair), Chris Callandrillo (co-chair),
Billie-Jean Kanios, Ellen Sweetin, Don Soto
Committee Members Absent: George Simmons
Other Council Members Present: Ken Pearce
Others Present: None
Council Support Present: Jack Newby, Skot Jonz
1. Introductions
Co-Chair Thomas called the meeting to order. Everyone present introduced themselves.
2. Review/Approve Agenda
Committee reviewed the agenda. Council Director, Jack Newby indicated that
there was an item regarding Unfunds that may not need to be discussed, as
it was initially here as a placeholder. He indicated that I&P has reviewed
this item and it will be forwarded to Steering. With no further changes,
the agenda was approved by consensus.
3. Review/Approve Minutes
The Committee reviewed the minutes from October 11, 2005. No changes were recommended
and the minutes were approved by consensus.
4. Announcements
Jack Newby announced that he has made a decision regarding hiring someone to
fill the Administrative Coordinator position, and she will begin on Monday.
He added that Wilhelmina Parker has accepted a position at Shanti and has
resigned her position as the Training Coordinator for the Planning Council
effective at the end of the month. Committee discussed the options for hiring
someone to fill this position in light of the ambiguity around reauthorization.
5. Public Comment
With no public present there were no public comments.
6. Steering/General Update
Co-Chair Thomas provided an update on the Steering Committee activities and
discussions, specifically with regard to the discussions about Unfunds.
7. Funding Scenarios Update
Co-Chair Thomas provided an update regarding the decisions made regarding the
Funding Scenarios, especially with the 10-15% funding cuts. Committee also
discussed whether to begin approaching the San Francisco City Board of Supervisors
regarding how to handle future funding cuts.
It was discussed that the Co-Chairs and Council Director, Jack Newby, begin
making appointments with the Board of Supervisors to discuss the issues of
concern, and perhaps begin with the Mayor’s Director of Public Policy.
Committee agreed to work in coordination with HAPN, but also move forward and coordinate separate meetings with staff of Board of Supervisors to discuss main issues: (1) facing impending funding cuts in CARE, and be proactive and planning ahead rather than waiting until it happens; (2) Look at City and General Funds to coordinate and being more thoughtful about the process.
Next Steps discussed:
Jack suggested that this Committee take an active role in deciding the policy
and position of the Council with regard to future funding cuts.
Committee discussed how the Health Commission can be involved in these discussions.
Committee also discussed how the General Funds used to backfill CARE shortages
are often redirected to other service categories than recommended or anticipated
by the Council.
Committee also discussed that addressing the Board of Supervisors initially, rather than giving them a step-by-step process of dealing with the situation.
Jack encouraged Committee to identify next steps or Action Items for Council Support to handle.
Committee discussed that Harder & Company is developing a presentation that can be used for something suitable for the Health Commission or Board of Supervisors.
Committee discussed that putting together a solid plan of action, then going to the Council for approval. Additionally, it was discussed that the Council does not want to delay too long.
ACTION: Add item to Steering Committee agenda regarding approaching Board of Supervisors and Mayor’s Office. The recommendation to Steering is for the Planning Committee to take the lead in developing and implementing a coordinated plan to approach the Mayor’s Office and the Board of Supervisors to have a greater awareness of the impact of future CARE funding cuts and how to address the issue.
Committee agreed to work on the language for recommendations and will take something to Steering where the revisions can continue as necessary.
8. Unfunds
This item removed from the agenda as discussed above.
9. Planning Committee Policies & Procedures - VOTE
Jack Newby reviewed with Committee the revised draft policy for Priority Setting
and Resource Allocations Process incorporating changes recommended by the
last committee meeting.
Committee made additional suggestions for revisions. Council Support noted.
Committee voted on the approval of the Policy for inclusion in the Policy and
Procedure Manual.
VOTE: The policy was approved by consensus.
Regarding the Development of Comprehensive Plan policy: no further changes
recommended.
VOTE: The policy was approved by consensus.
ACTION: Council support to forward the policies (Priority Setting and Resource Allocations Process; and Development of Comprehensive Plan) as amended, to I&P, and then on to the Full Council for eventual inclusion in the Policy & Procedure Manual.
10. Comprehensive Plan Update
CM Soto provided an update regarding the Comprehensive Plan working group and
its activities. Current activities include identifying objectives for the
goals on the Comprehensive Plan. It was discussed that the plan is to present
the results of the objectives at the upcoming Full Council Meeting.
11. Needs Assessment Update
Council Director indicated that complete copies of the report will be provided
to Council Members, and the Council will have access to the raw data.
12. Next Meeting Date & Agenda Items
The next meeting is scheduled for December 13, 2005 from 4-6 p.m.
Potential agenda items include:
•
Continue Discussion regarding the Funding Scenarios Plan to Approach City Supervisors
and Mayor’s Office.
•
Discussion of Incarcerated people and transitional services; an item to be
added to Full Council agenda for a presentation by January.
•
Unfunds Update?
•
Comprehensive Plan Update
•
Needs Assessment Update
•
Presentation for Planning to review regarding Title II, Title III and Title
IV programs
ACTION: Council Support to contact potential presenters for these topics.
Co-Chair Thomas adjourned the meeting at 5:45 p.m.
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