Committee Members present: Charlene Pugh, Laura Thomas, Ayisha Benham, Elyse
Graham
Other Council Members present: Randy Allgaier
Council Support: Leah Crask, Kari Orvik
Others Present: Marguerite , Michelle Long Dixon
1. Introductions
2. Review/Approve Agenda
The agenda was reviewed and approved.
3. Review/Approve Minutes
The minutes from July 7, 2004 meeting were reviewed and approved.
4. Announcements
CM Allgiaer suggested having the AIDS Office bring the most correct budget
to prioritization to incorporate into the overall budget for the Council
to approve.
CM Allgaier reported that 75% of council members and of providers responded
to the grantee assessment evaluation.
CM Graham requested that the Committee meeting time be moved to 5:30-7pm.
5. Public Comment
6. Steering Committee Update
The Co-chairs reported that the Steering Committee had discussed documents
and planning relevant to the July prioritization meeting.
7. Review Co-chair Job Description-VOTE
The Committee reviewed and made changes to the Co-chair job descriptions. See
handout.
The revised document was voted on and approved, and will be forwarded to the
Steering Committee for approval.
8. Review MOU
Michelle Long Dixon reviewed the MOU between the Council and the AIDS Office,
stating the MOU was a living document used in the daily relationship between
the Council and the Grantee. The goal is to add detail and to develop language
in the MOU that promotes clarity and helps to avoid conflict in carrying out
the daily relationship between the two bodies.
Michelle Long Dixon suggested creating a new MOU when the new Council Co-chairs
are elected in October, and suggested having a process for annual review. The
agreement should also include how the Grantee interfaces with the new Director.
CM Thomas suggested devoting an I and P Committee meeting to discuss the MOU
once the new Director is hired. Also, the Co-chairs should have an exit interview
to talk productively about what was effective and what was not.
Michelle Long Dixon suggested having a place where the Grantee can evaluate
the Council, either in a conversation or in writing.
9. Next meeting date & agenda items
CM Benham suggested that the Committee begin a process for adopting a written
policy on conflict of interest.
CM Pugh stated she would look into finding an attorney to volunteer to address
the roles of Council members around conflict of interest.
The meeting adjourned at 7:00p.m.
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