February 12, 2007 Agenda Membership Committee

HIV Health Services Planning Council
Membership Committee Draft Agenda
Monday, February 12, 2007
Department of Public Health, 3rd Floor, Room 330B
4:30-6:30 pm

1. Introductions
Group 4:30

2. Review/Approve Agenda
Group 4:32

3. Review/Approve January 8, 2007 Minutes
Group 4:34

4.Announcements
Group 4:36

5. Public Comment
Public 4:46

6. Steering Committee Update
Co-chairs 4:56

The Co-Chairs will update the committee on the Steering Committee meeting.

7. Review and Discussion of the January 26 th Steering Committee Annual Retreat
Council Support/Group 5:05

Review draft retreat minutes
Review Work Plan

8. Review Draft Policies & Procedures for Membership Committee - VOTE
Council Support/Group 5:10

Recruitment
Review training and coordinator position role in recruitment

9. Update on New Member Orientation, Mentor and Recruitment Assignments
Council Support 5:15

10. Council Demographics Report
Council Support/Group 5:25

Review and discuss both Council and EMA (Eligible Metropolitan Area)-wide demographics.

11. Council Member Attendance Report/Letters to Send /Renewals
Council Support 5:35

Council Support will update Committee on Attendance Letters sent, and status of Council Members. Committee will review a three-month ( November, December and January) report on Council Member attendance. Committee will decide whether to send letters to Council Members not meeting attendance requirements.

Review of Letters of Probation that have been sent

CM Brown

Review Possible Letters of Probation to be sent
Leave(s) of Absence

Status of Current Member(s)

Raymond Banks

Requests for Leave(s) of Absence

Review March 2007 Renewals

Council Members Kleffner and Molnar
(February 8 th Council Meeting Approval)

Resignation and Thank You for Service to the Council

Walter Miller

Dismissal Letters to be Sent Due to Attendance Requirements

Kandi Patterson

12. Review All Applications(s) Received and Determine Whom to Invite for March 12th Committee Interview
Group 5:45

13. Discussion of Membership Recruitment Strategies and Exit Interviews Group 6:00

14. Next Meeting Date & Agenda Items
Group 6:15

The next Membership Committee will identify agenda items for next month. The committee will meet on Monday, March 12, 2006, location to be determined

15. Adjournment
Group 6:30

Mission Statement: To recruit, screen, train and retain Council Members.

Note: Agenda items are subject to change, postponement, or removal. Meeting agendas are considered to be in DRAFT form until reviewed and approved by Committee attendees.

HIV Health Services Planning Council
730 Polk Street San Francisco, CA 94109
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San Francisco Department of Public Health, HIV Health Services
25 Van Ness Avenue, 3rd floor, San Francisco, CA 94102

For more information about MUNI accessible services, call 923-6142. There is accessible parking in the vicinity of City Hall at Civic Center Plaza and adjacent to Davies Hall and the War Memorial Complex. The following services are available when requested by Noon of the Friday before the Council meeting: For American Sign Language interpreters, use of a reader during a meeting, or sound enhancement system, contact our office at (415) 674-4768. For a large print copy of agenda or minutes in alternative formats, contact our office at (415) 674-4768. In order to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.

Know Your Rights Under the Sunshine Ordinance

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people's business. The Sunshine Ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. For information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code) or to report a violation of the ordinance, contact Frank Darby ; by mail to Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 409, by phone at (415) 554-7724, by fax at (415) 554-7854
or by email at Frank.Darby@sfgov.org.
Citizens may obtain a free copy of the Sunshine Ordinance
by contacting Mr. Darby
or by printing Chapter 67 of the San Francisco Administrative Code on the Internet,
at http://www.sfgov.org/bdsupvrs/sunshine.htm

The Planning Council has several standing Committees where Council business and creation of motions for full-Council action occur, and members of the public are urged to attend. Council procedures do not permit: 1) persons in the audience at Council meeting to vocally express support or opposition to statements by Council members or by other persons testifying, outside of public comment; 2) ringing and use of cell phones, pagers, and similar sound-producing electronic devices; 3) signs to be brought into the meeting or displayed in the room; 4) standing in the meeting room. Citizens are encouraged to testify at Committee meetings and to write letters to the co-chairs of a Committee or to Council members, c/o HIV Health Services Planning Council, 730 Polk Street, 3rd Floor, San Francisco, CA 94109.
Agendas are available on the Internet at http://www.dph.sf.ca.us/Meetings/meetings.htm
THE AGENDA PACKET IS AVAILABLE FOR REVIEW AT
HIV Health Services Planning Council Office, 730 Polk Street, 3rd Floor, San Francisco, CA 94109.