Committee Members Present: Brad Hume (co-chair); Mary Lawrence Hicks(co-chair)
Committee Members Absent: Anita Booker (co-chair); Randy Allgaier
Other Council Members Present: Dorothy Kleffner; Brian DiCrocco, Raymond Banks,
Ken Pearce, Mark Molnar, Charles Siron
Council Support Present: Jack Newby,Wilhelmina Parker, Skot Jonz, Hyla Breidenbaugh
Others Present: George Simmons, Brenda Walker
1. Introductions
The group introduced themselves.
2. Review/Approve Agenda
The committee reviewed the draft agenda. No changes were made and the agenda
was approved by consensus.
3. Review/Approve Minutes
The committee reviewed the draft minutes from May 9, 2005. No comments or changes
were made. The minutes were approved by consensus.
4. Announcements
Anita will not be here. CM Hume welcomed back Mary Lawrence.
5. Public Comment
None
6. Steering Committee Update
The Co-chairs presented a monthly update of the Steering Committee activities
and discussions. CM Hume gave an update on the housing sub committee. Length
of stay was looked at and it was recognized that the council would not need
to worry about 300 people being thrown onto the street. If case management
is pulled out of housing, it might be forgotten. The need for a clearer process
of how the different committees communicate with each other was discussed.
7. Member Involuntary Removal or Discipline Policy
The Committee will finalize the Member Involuntary Removal or Discipline Policy.
CS Newby conducted a lot of research on similar policies of other EMAs and
reported to the group on his findings. Removal for cause was the main reason.
Conviction of Illegal behavior, offensive behavior, and official misconduct
were some of the reasons of cause. A discussion regarding the definition of
these behaviors followed. Turpitude was defined as meaning bad behavior. CM
Banks was concerned that there could be a plot to remove a member without just
cause. CM Pearce tried to reassure him that the reason for this policy was
because there had been incidents in the past and there was no way to remove
the disruptive behavior such as shouting people down or calling people names.
CM Hume explained that the Planning Council is an official council that legally
has to have policies. CM Banks continued to express that he feels that there
are “in and an outside” circles in the council. CM Molnar addressed
how the wording unsubstantiated came across. CM Kieffner asked about the policy
of “Removal by CEO”. Shee felt it should not be a policy, because
having the power to remove a member without any objections is too much power.
CM Hicks explained that the Mayor/CEO has the right to remove a member per
the charter.
A members option of investigation being the whole council or the other committees
policy was discussed and it was decided by an all in favor vote that it would
be at the discretion of the person involved in the allegation. CM Siron mention
that the three co-chairs would really appreciate wrapping up the policy piece.
CM Banks asked if the city attorney’s office has reviewed the policies.
CS Newby said it would be sent after it is voted on tonight. The vote was unanimous
to approve the Member Involuntary Removal or Discipline Policy and forward
it to the Steering committee.
8. Council Policy & Procedure Documents
The Committee reviewed and made changes to the Council Policy & Procedure
Table of Contents.
The Committee reviewed and modified appropriate Membership Committee documents.
•
Demographics and Membership Selection Criteria Policy
Whether or not attendance was the only thing looked at for membership renewal
was asked about. CM Hicks discussed the behavior policy and let the council
know that it had been added, so that the council would have a way to record
any disruptive actions. Changing resident requirements to geographic requirements
was discussed.
Whether or not council membership was based on a quota system or if the council
was trying to reflect the epidemic was discussed. CM Pearce said it should
be a representation of the demographics. CM Hume said it is a balancing act.
The council was reminded that 12 members are specific demographics and that
the CARE act must be followed. CM Hicks mentioned that the recruiting efforts
are in the minutes. CM Banks was concerned that there are women in the council
but they are not representative of the epidemic. It was decided that CM Banks
would join the outreach committee. A discussion on recruiting efforts followed.
It was recognized that recruitment needs to be done by everyone on the council
and if someone encounters someone who is possibly interested, that they should
give him or her an application. Community outreach was also recognizes as needing
to be more involved in membership efforts.
CM Banks asked about the interpreter passage in the “3 year plan” because
an applicant that he liked had been turned down and he thought it had to do
with not speaking English well enough. A discussion regarding membership language
requirements followed and the fact that language may have not been the only
reason the applicant was not picked. CM Hicks mentioned that there are mandated
seats, but that the council can still and should interview them and make a
decision.
•
Rules for Respectful Engagement
CS Parker gave a report on how the list of behaviors was included and a group
discussion followed. Council members gave their thoughts on the following:
•
How council members should get the feeling it is okay to show enthusiasm.
•
The use of profanity
•
Polite engagement and whether that means educated language or corporate language;
professionalism.
•
Treating people with respect. Treating other’s how you would like to
be treated.
•
The use of polite language instead of profanity is being respectful.
•
It was suggested that polite should be changed to respectful.
•
Curse words were discussed and it was mentioned that all foal language should
cease, because it is offensive.
•
There was concern that to not have real talk might be a form of censorship.
•
A vote to change the word polite to respect was passed by consensus.
•
Resignation Policy
The procedure of a letter of resignation was discussed. The issue of a letter
never being submitted was discussed and it was decided that there needs to
be something in writing. A timeline for default resignation was discussed.
Rules for Respectful Engagement was VOTED on and APPROVED to pass on to the
Steering Committee.
9. Membership Application Form
The Committee reviewed modifications to the Membership Application Form and
made additional changes as needed. CS Skot gave a brief explanation of the
changes he made to the application form. Members gave their input on changes
that should be made. The committee tried to clarify if applicants need to
attend a meeting before they are considered or before they are interviewed.
The policy regarding applicants attending a meeting was read. CM Pearce motioned
that the council change the policy and the application. It was voted on and
passed.
The procedure for letting applicants know about the status of their application
was asked about. The procedure is a letter is sent out inviting them to the
meetings. There is a process for grievance if an applicant didn’t receive
anything and wants to file.
10. Council Member Attendance Update/Letters to Send
Put on hold
11. Council Demographics Update/Application Update
The group reviewed and discussed Council demographics, including status of
aligned and unaligned consumers. CM Hume explained a little bit about how
it works. Whether or not the council is in compliance with HERSA was discussed.
CS Newby explained that the council is in compliance where the consumers
are concerned.
There was a suggestion that the report be on one page, but it was explained
that the data is from two different organizations so it is not possible.
There was concern that other categories of demographics should be looked at
and that recruitment
should be focused toward Latina and Spanish speaking women. It was suggested
that the council needs to figure out how the demographics should be looked
at.
Action: A decision regarding demographics of epidemic vs. the demographics
of the recipients and which way does the council want to go, needs to be made.
The committee reviewed new member applications received, and selected candidates to schedule for interviews in July and August.
12. Leave of Absence Request – VOTE
Committee did NOT vote whether to approve Council Member DiCrocco’s Leave
of Absence Request, because it was taken off the agenda.
13. Next Meeting Date & Agenda Items
TBA
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