Committee Members Present: Brad Hume (co-chair); Mary Lawrence Hicks (co-chair);
Mark Molnar; Anita Booker; Dorothy Kleffner
Committee Members Absent: Ken Pearce; George Simmons; Walter Miller
Other Council Members Present: Charles Siron; Randy Allgaier; Raymond Banks
Council Support Present: Leah Crask, Wilhelmina Parker, Skot Jonz
Others Present: Marshia Herring
1. Introductions
CM Hicks called the meeting to order. Everyone present knew each other, so
introductions were unnecessary.
2. Review/Approve Agenda
Committee members reviewed the agenda and agreed that many items may not be
discussed due to lack of time. Agenda was approved by consensus.
3. Review/Approve Minutes
Committee members reviewed the minutes from August 8, 2005. No changes were
discussed. CM Molnar moved to approve the minutes. CM Booker seconded. The
minutes were approved by consensus.
4. Announcements
CM Allgaier announced that the Full Council meeting this month will be a joint
meeting with HPPC from 4:30 – 6:00. He added that the subjects to be
discussed include Prevention with Positives Committee and CARE Reauthorization
to approve a position statement. The position statement will be distributed
to Council Members in advance of the meeting.
Council Support Parker announced an upcoming Brown Act and Title I training for Marin County.
CM Molnar announced a volunteer manager position open at Shanti.
5. Public Comment
No public comment.
6. Steering Committee Update
Co-Chair Hume provided an update on the Steering Committee activities and discussions.
7. Council Demographics and a Request from Council Support
Council Support explained the reason for wanting to collect birth dates from
Council Members so that the database can generate ages of Council Members
for reporting purposes. As it stands entering the static age provided on
the membership application form does not allow the database to update ages
as they change. Providing the birth date will permit the data base to keep
this information up-to-date.
Council Support provided the latest demographic information and a Category Representation Report.
Council Support discussed how to update this information, soliciting the date of birth and category of representation from Council Members. Committee agreed that this could be announced and/or discussed at the October Council meeting.
Co-Chair Hicks thanked Council Support for being thoughtful about the process.
Committee reviewed the demographics report, which includes pending resignations
and current nominees.
Marshia Herring asked if this was the information available that will be used
on the grant application. Council Support Leah Crask indicated she would send
Marshia the latest information based on any decisions made tonight regarding
the interviews.
ACTION: Council Support to send Marshia Herring the latest demographic information based on pending resignations and new nominees.
Council Support Parker explained outreach and recruitment efforts to identify any Latin@ consumers who might be interested in becoming a Council Member. Committee members offered suggestions for locations and agencies to contact, including Women’s Building, WORLD, Lyon-Martin, and others.
Committee discussed specific demographics needing attention.
8. Membership Interviews/Discussion - VOTE (Closed Session)
No public comment before entering into closed session.
Council Support Parker provided reference information on applicants Mathos and Flores prior to interview.
Committee interviewed applicant Marcus Mathos. Information was provided on the nomination process and that applicant would be advised of the committee’s decision within a few days.
Committee interviewed applicant Wade Flores. Information was provided on the nomination process and that applicant would be advised on the committee’s decision within a few days.
9. Report on Closed Session
Committee reported on the closed session. The following decisions were made
regarding applicants:
Regarding applicant Marcus Mathos, Committee Members discussed the interview and voted 3 in favor, 4 against, no abstentions. Those voting in favor explained why they favored candidate. Those voting against or abstaining explained their reasoning and concerns. Committee discussed. Applicant’s name will not be recommended to the Full Council for membership approval.
Regarding applicant Wade Flores, Committee Members discussed the interview and voted 4 in favor, 1 against, 1 abstention, 1 recusal. Those voting in favor explained why they favored candidate. Those voting against or abstaining explained their reasoning and concerns. Committee discussed. Applicant’s name will be recommended to the Full Council for membership approval.
ACTION: Council Support to notify applicants regarding the status of their application and add to the next Planning Council agenda as appropriate.
10. Review Membership Applications Received - VOTE
The Committee will review current Council Membership Application received and
vote on asking the applicants in for an interview.
[Insufficient time remained for discussion of this agenda item. Move to next
month agenda.]
11. Council Member Attendance Report/Letters to Send
Council Support discussed the attendance report and three Council Members who
will be receiving a letter informing them that they are not in compliance.
All other Council Members were in compliance. Council Support explained the
process. Committee discussed that a standing process is in place and seems
to work well. Committee asked for Council Support to update committee on
the status of these Council Members.
ACTION: Council Support to distribute first attendance letter to Council Members not in compliance.
12. Council Member Committee Assignments
Council briefly discussed the new committee assignments and the need to make
a decision as soon as possible. (List on file at Council Support Offices).
Committee discussed CM Allgaier and CM Booker being assigned to Evaluation
Committee which would even out the committee memberships. CM Banks requested
to be moved from COA Committee to Membership but will consider Evaluation.
Motion was made and seconded to approve the committee membership list as adjusted.
VOTE: Unanimous in favor. None opposed.
ACTION: Council Support to update Council on new committee assignments and make adjustments in database, mailing lists and relevant documents as necessary.
13. Discuss Interview Guide - VOTE
Council Support reviewed with committee the modifications made to the membership
interview guide. Committee discussed and unanimously approved by consensus
the use of the new format questions for the interviews today, and agreed
to have Council Support finalize this document as the latest accepted version.
ACTION: Council Support to finalize the membership interview guide with changes discussed. Be sure to add revision date in footer.
14. Discuss Council Member Job Description and Selection Criteria Policy
If time allows , The Committee will begin to discuss a Council Member Job Description
and a Membership Selection Criteria Policy to forward a recommendation to
Infrastructure & Policy.
•
[Insufficient time remained for discussion of this agenda item. Move to next
month agenda.]
15. Membership Application Form – VOTE
If time allows ,The Committee will continue reviewing modifications to the
Membership Application Form, make additional changes as needed, and VOTE
whether to approve a final version.
•
[Insufficient time remained for discussion of this agenda item. Move to next
month agenda.]
16. Resignation Policy - VOTE
If time allows , Council Support will provide a draft of a resignation policy
for discussion and Committee will vote whether to approve for inclusion in
the Council Policy & Procedure Manual.
•
[Insufficient time remained for discussion of this agenda item. Move to next
month agenda.]
17. Report on Current Recruiting Efforts
If time allows , Council Support will report to the committee current recruitment
efforts.
•
[Insufficient time remained for discussion of this agenda item. Move to next
month agenda.]
18. Training Strategy Discussion
If time allows, The Committee will discuss a training strategy for new member
orientation and Council member trainings with Council Support.
•
[Insufficient time remained for discussion of this agenda item. Move to next
month agenda.]
19. Review Draft Policies & Procedures for Membership Committee
If time allows, the committee will review the draft policies and procedures
for the Membership Committee.
•
[Insufficient time remained for discussion of this agenda item. Move to next
month agenda.]
20. Next Meeting Date & Agenda Items-VOTE
Committee discussed setting an October date for their meeting, as the standing
date falls on a holiday. This will be completed via email.
ACTION: Council Support to contact all Committee Members via email to determine the best time to reschedule the October meeting due to Columbus Day holiday.
Potential agenda items for the October meeting include the following:
•
Review Membership Applications Received - VOTE
The Committee will review current Council Membership Application received and
vote on asking the applicants in for an interview.
• Discuss Council Member Job Description and Selection Criteria Policy
If time allows , The Committee will begin to discuss a Council Member Job Description
and a Membership Selection Criteria Policy to forward a recommendation to
Infrastructure & Policy.
• Discuss Council Member Job Description and Selection Criteria Policy
If time allows , The Committee will begin to discuss a Council Member Job Description
and a Membership Selection Criteria Policy to forward a recommendation to
Infrastructure & Policy.
• Membership Application Form – VOTE
If time allows ,The Committee will continue reviewing modifications to the
Membership Application Form, make additional changes as needed, and VOTE
whether to approve a final version.
• Resignation Policy - VOTE
If time allows , Council Support will provide a draft of a resignation policy
for discussion and Committee will vote whether to approve for inclusion in
the Council Policy & Procedure Manual.
• Report on Current Recruiting Efforts
If time allows , Council Support will report to the committee current recruitment
efforts.
• Training Strategy Discussion
If time allows, The Committee will discuss a training strategy for new member
orientation and Council member trainings with Council Support.
• Review Draft Policies & Procedures for Membership Committee
If time allows, the committee will review the draft policies and procedures
for the Membership Committee.
• CM Banks requested a discussion regarding the definition of “non-aligned
consumers”.
•
CM Siron requested a discussion regarding the length of time for new Council
Members to choose a home committee.
CM Hicks adjourned the meeting at 6:45 p.m.
Mission Statement: To recruit, screen, train and retain Council Members.
Home |
Community Outreach & Advocacy
Committee
| Policy & Evaluation Committee | Evaluation
Committee
Membership
Committee | Planning
Committee | Steering
Committee