Committee Members Present: Dorothy Kleffner (co-chair); Mark Molnar (co-chair);
Brian DiCrocco; Ken Pearce
Committee Members Absent: Walter Miller (excused)
Other Council Members Present: None
Others Present: None
Council Support Present: Jack Newby, Skot Jonz, Susan Latham
1. Introductions
Co-Chair Kleffner called the meeting to order and those present introduced
themselves.
2. Review/Approve Agenda
The Committee reviewed the agenda and it was approved by consensus.
3. Review/Approve Minutes
September 12, 2005 and October 10, 2005
The Committee reviewed the minutes from September 12, 2005 and October 10,
2005.
There were no objections and the minutes were approved by consensus.
4. Announcements
Council Support announced the resignation of CM Smelcer, effective immediately.
Council Support introduced Susan Latham, the new Administrative Coordinator
for Planning Council Support.
CM DiCrocco announced his position at Catholic Charities, and indicated that
this would alter his conflict of interest.
ACTION: Council Support to modify documents to reflect that CM DiCrocco is no longer non-aligned consumer status, especially on demographics report.
5. Public Comment
No public comment.
6. Leave of Absence Request – VOTE
The Committee will consider the requests of Council Member Charlene Pugh for
a temporary leave of absence from Council duties through December 2005. Committee
will vote whether to approve the request.
Council Support announced CM Pugh’s request for leave of absence.
Committee discussed the status of CM Pugh and indicated that there may be some
question
regarding her employer and associated representation on the Council. Committee
agreed to approve the leave request through the end of the year and reassess
her interest in continuing serving on the Council.
ACTION: Determine CM Pugh’s intentions. Membership Co-chair Molnar will contact CM Pugh. Council Support to notify CM Pugh that her leave of absence was approved through December. Committee will request CM Pugh’s resignation if she does not intend to attend meetings after January 1, 2006.
ACTION: Council Support to add to next month’s Membership agenda Co-Chair report-back regarding contact with CM Pugh and discussion of how to proceed.
Unanimous in favor of approving CM Pugh’s leave of absence request.
Council Support informed Committee of CM Oropeza’s situation and his leave of absence request which was submitted today. Committee discussed approving CM Oropeza’s leave of absence request through December 2005 and reassess at January committee meeting.
CM Pearce made a motion to approve leave request through December.
Seconded.
Discussion.
Co-chair Kleffner amended motion for leave of absence request through end
of January 2006.
Seconded.
Discussion.
VOTE ON AMENDMENT: Three in favor; one against.
AMENDED Motion passed.
Leave of Absence Approved: 3 in favor; 1 against. Passed.
ACTION: Council Support to determine status of CM Oropeza and report-back to Committee at December meeting.
7. Steering Committee Update
Co-Chair Molnar provided an update on the latest Steering Committee activities
and discussions.
8. Council Demographics Report
Committee reviewed HRSA guidelines for unaffiliated consumers. Committee reviewed
Council and EMA-wide demographics.
CM Pearce made a motion to be consistent with unaligned and aligned to be a Title I and Title II, and provide this direction to Council Support to draft a policy.
ACTION: Council Support to draft a policy using the HRSA guidelines regarding unaligned and aligned consumer as they relate to Title I and Title II and return to membership Committee at December meeting.
9. Membership Interviews/Discussion – VOTE (Closed Session)
Public Comment will be taken before the Committee enters into closed session.
Council Support will report on applicant references. The Committee will vote
whether to forward applicants’ names to the Full Council for a membership
vote.
• Micke Ulate (5:15-5:30)
• Hierberto Quesada (5:35-5:50)
• Joseph Graham (5:55-6:10)
No public comment.
Council Director Jack Newby indicated that references for Mikke Ulate have not called back. Committee interviewed Membership Applicant, Mikke Ulate. Committee provided information to the applicant on the appointment process and will contact applicant regarding their decision in the coming days.
ACTION: Correct spelling of applicant’s name from Mikke to MICKE on all appropriate documentation.
No public comment regarding Applicant Quesada.
Council Director reported on references for Applicant Heriberto Quesada. Committee interviewed Membership Applicant. Committee provided information to the applicant on the appointment process and will contact applicant regarding their decision in the coming days.
ACTION: Correct spelling of applicant’s name to HERIBERTO on all appropriate documentation.
No public comment on Applicant Graham. Committee interviewed Membership Applicant, Joseph Graham. Committee provided information to applicant on the appointment process and will contact applicant regarding their decision in the coming days.
10. Report on Closed Session
The Committee briefly reports the final outcome of the closed session, including
votes taken.
Committee discussed Applicant Ulate. Committee agreed to make a decision on the applicant pending comments from references.
Committee VOTED whether to forward Applicant’s name to Full Council
to recommend for Membership.
Unanimous in favor pending references.
ACTION: Obtain references for Applicant Ulate and provide update to Committee
Members at December meeting. Inform Applicant Ulate of Committee decision on
application.
Committee discussed Applicant Quesada, particularly some of the issues and
challenges with regard to asking and answering questions with the use of
an interpreter.
Committee VOTED whether to forward Applicant’s name to Full Council
to recommend for Membership.
Unanimous in favor of approving Applicant Quesda.
ACTION: Council Support to inform Applicant Quesada of Committee decision. Committee will discuss in December Committee member when to forward to Full Council.
Committee discussed Applicant Graham.
Committee VOTED whether to forward applicant’s name to Full Council to
recommend for Membership.
2 in favor; 2 against. In the event of a tie, the vote goes against.
Applicant Graham not approved for Membership.
ACTION: Council Support to inform Applicant Graham of Committee decision, not
approving Membership at this time, with the caveat that they would consider
another interview in six months if Applicant Graham is still interested at
that time.
11. Review Membership Applications Received - VOTE
The Committee will review new Council Membership Applications received and
vote whether to schedule for an interview. This includes considering prior
interviewees for a second interview.
Committee decided to review pending application for R. Rosenblum at December
meeting.
Committee also discussed whether to return prior interviewees for a second
interview and will discuss at December meeting.
ACTION: Add New Membership Application review (R. Rosenblum) at December Membership Committee meeting, including a discussion on whether to ask prior interviewees for a second interview (especially with regard to Native American applicants).
12. Council Member Attendance Report/Letters to Send
Council Support will update Committee on Attendance Letters sent, and status
of Council Members. Committee will review a three-month report on Council Member
attendance. Committee will decide whether to send letters to Council Members
not meeting attendance requirements.
Council Support updated Committee briefly on the Attendance letters that had
been sent and discussed that no other Council Members are currently having
attendance issues.
13. Discuss Council Member Job Description and Selection Criteria Policy
If time permits, the Committee will continue the discussion regarding Council
Member Job Description and review samples from other EMAs, a Membership Selection
Criteria Policy to forward a recommendation to Infrastructure & Policy.
[Due to insufficient time, this item tabled for discussion at the December
Membership Committee meeting].
14. Membership Application Form – VOTE
If time permits, the Committee will review modifications to the Membership
Application Form, make additional changes as needed, and VOTE whether to
approve a final version.
[Due to insufficient time, this item tabled for discussion at the December Membership Committee meeting.]
15. Review Draft Policies & Procedures for Membership Committee – VOTE
If time permits, the committee will review the draft policies and procedures
for the Membership Committee.
[Due to insufficient time, this item tabled for discussion at the December Membership Committee meeting.]
16. Next Meeting Date & Agenda Items
The next Membership Committee meeting will be on Monday, December 12, 2005.
The Committee will identify agenda items for next month.
Potential Agenda Items Include:
• Co-chair Molnar report on Council Member status and discussion.
•
Council Support report-back to Committee on CM Oropeza.
•
Review draft policy regarding HRSA guidelines on unaligned and aligned consumer
as they relate to Title I and Title II and return to membership Committee at
December meeting.
•
Membership Interviews/Discussion – VOTE (Closed Session) :
Joaquin Sanchez/ Aimee Zenzele Barnes; Susan Philip.
•
Report on references for Applicant Ulate
•
Discuss Council Member Job Description and Selection Criteria Policy
•
Review Membership Applications Received – VOTE
•
Membership Application Form – VOTE
•
Review Draft Policies & Procedures for Membership Committee – VOTE
Co-Chair Kleffner adjourned the meeting at 7:25 p.m.
Mission Statement: To recruit, screen, train and retain Council Members.
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