Committee Members Present: Dorothy Kleffner (co-chair); Mark Molnar (co-chair);
Ken Pearce;
Committee Members Absent: Walter Miller (excused); Brian DiCrocco
Other Council Members Present: None
Others Present: Marshia Herring
Council Support Present: Jack Newby, Susan Latham, Skot Jonz
1. Introductions
Co-Chair Molnar called the meeting to order and those present introduced themselves.
2. Review/Approve Agenda
Committee reviewed the agenda. Committee briefly reviewed how to address catching
up on matters, specifically the Policy and Procedure Manual. The agenda was
approved by consensus.
3. Review/Approve Minutes
The Committee reviewed the minutes from November 14, 2005. No changes were
discussed and the minutes were approved by consensus.
4. Announcements
No announcements.
5. Public Comment
No public comments.
6. Leave of Absence Request – VOTE
Co-Chair Molnar reported on attempts to contact CM Pugh, all of which were
unsuccessful. Committee discussed status and noted that CM Pugh’s Council
term is due to end on February 1, 2006. No vote necessary on this item.
Council Support reported on the status of CM Oropeza. Committee discussed.
7. Steering Committee Update
Co-Chair Molnar reported on the latest activities and discussions of the Steering
Committee.
8. Council Demographics Report
Committee reviewed and discussed the Council Demographics Report. No questions
or concerns.
9. Membership Interviews/Discussion – VOTE (Closed Session)
Public Comment will be taken before the Committee enters into closed session.
Council Support will report on applicant references. The Committee will vote
whether to forward applicants’ names to the Full Council for a membership
vote.
•
Joaquin Sanchez (5:15-5:30)
•
Aimee Zenzele Barnes (5:35-5:50)
•
Susan S. Philip, MD, MPH (5:55-6:10)
No public comment.
Council Support reviewed with Committee the results of references contacted
on applicants.
Committee interviewed the following applicants for possible membership:
Applicant Joaquin Sanchez was unable to attend due to recent surgery.
Applicant Aimee Zenzele Barnes was interviewed by Committee. She was informed of the selection process and will be notified in a few days regarding the Committee decision.
Applicant Susan Philip was interviewed by Committee. She was informed of the selection process and will be notified in a few days regarding the Committee decision.
10. Report on Closed Session
Committee discussed the interview of applicant Barnes. The results of the votes for Applicant Barnes were unanimous in favor.
Committee discussed the interview of applicant Philip. The results of the votes for Applicant Philips were unanimous in favor.
ACTION: Council Support to notify applicants Barnes and Philip of committee decision. The names of Barnes and Philips will be forwarded to the Full Council for a membership vote.
11. Review Membership Applications Received - VOTE
The Committee will review new Council Membership Applications received and
vote whether to schedule for an interview. This includes considering prior
interviewees for a second interview.
Committee reviewed and discussed applications received and voted whether to
schedule for an interview.
Regarding Applicant LeRoy – Committee agreed not to schedule applicant
LeRoy for an interview.
Regarding Applicant Rosenblum – Committee agreed not to schedule applicant
Rosenblum for interview at this time.
Committee discussed approaching Native American Health Center to recruit possible
members.
Committee asked Council Support to contact someone to fill the Dental Reimbursement
category.
Marshia Herring agreed to forward blank membership application forms to the
Native American Health Center.
ACTION: Council Support to notify applicants that they are not being scheduled for an interview in January 2006. Council Support to work on recruiting applicants from Native American Health Center and Dental Reimbursement.
ACTION: Council Support to prepare blurbs on each candidate, including ethnicity, gender, and sero-status, age, but not include sexual orientation.
12. Council Member Attendance Report/Letters to Send
Committee reviewed the Member Attendance Report and informed Council Support which members need to receive a letter reminding them of attendance requirements.
ACTION: Council Support to send out Attendance Notification letters to the Council Members identified.
13. Discuss Council Member Job Description and Selection Criteria Policy
[This item tabled due to lack of time].
14. Discuss Council Member Committee Assignments
Committee discussed Council Member committee assignments. Committee agreed
that new members need to be steered toward COA Committee. Committee agreed
to have Ken Pearce join COA as a temporary member, in addition to his duties
on Membership Committee.
ACTION: Council Support to investigate whether CM Durio is still active, determine status, and pull off COA Committee for quorum purposes. CM Durio is to be placed on temporary suspension until further information is available.
15. Membership Application Form – VOTE
[This item tabled due to lack of time].
16. Review Draft Policies & Procedures for Membership Committee – VOTE
[This item tabled due to lack of time].
17. Next Meeting Date & Agenda Items
The next Membership Committee meeting will be on Monday, January 9, 2006. The
Committee will identify agenda items for next month.
• Follow-up on Council Members with attendance issues
•
Possible interview of Applicant Sanchez
•
Membership Application Form – VOTE
•
Review Draft Policies and Procedures for Membership Committee –VOTE
•
Discuss Council Member Job Description and Selection Criteria Policy
•
Other standing items: review applications received, demographics report, attendance
report
Mission Statement: To recruit, screen, train and retain Council Members.
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