1. Introductions
Co-Chair Kleffner called the meeting to order and those present introduced
themselves.
2. Review/Approve Agenda
Committee reviewed the agenda. Item 8 and 9 Membership Interview and Review
Applications were tabled. The agenda was approved by consensus.
3. Review/Approve Minutes
The Committee reviewed the minutes from December 12, 2005. No changes were
discussed and the minutes were approved by consensus.
4. Announcements
•
New members, Aimee Zenzele Barnes, Heriberto Quesada, Susan S. Philip and Micke
Ulate have been sent appointment letters by the Mayor: January 1, 2006 terms
begin.
•
CM Kanios requested that the Council and HPPC collaborate with Points of Integration,
formerly referred to as PwP. CM Pearce suggested discussion on limits, and
expressed concern for members being on two councils. CM Kanios noted that she
and CM Blum currently sit on both. CM Pearce expressed concern that members
may be stretched for time, and Points of Integration be recognized as a committee
on both Councils.
•
Council Support will contact CM Patterson regarding membership on the Membership
Committee.
5. Public Comment
No was no public comment.
6. Steering Committee Update
Co-Chair Kleffner reported on the latest activities and discussions of the
Steering Committee.
7. Council Demographics Report
Committee reviewed and discussed the Council Demographics Report.
8. Membership Interviews/Discussion – VOTE (Closed Session)
This item was tabled
No public comment.
9. Report on Closed Session
This item was tabled.
There was no public comment.
10. Review Membership Applications Received
There were no new membership applications for review.
11. Leave of Absence Request
The Co-chairs updated the membership status of Charlene Pugh, and direct Council
Support to send a final letter and a FPPC Form 700.
The Committee agreed the leave of absence by Raymond Banks extends to the end
of January.
12. Council Member Attendance Report/Letters to Send Council Support
Council Support updated Committee on Attendance Letters sent, and status of
Council Members. Committee reviewed a three-month (October-December) report
on Council Member attendance. Committee will decided to send letters to Council
Members not meeting attendance requirements.
13. Membership Renewals
The Committee approved by consensus membership renewal for Council Member Antonetty
February 1, 2006, for a two year term.
14. Review Draft Policies & Procedures for Membership Committee
The committee reviewed the draft policies and procedures for the Membership
Committee, and directed Council Support to forward such to the next Infrastructure
and Policy Committee meeting. The committee reviewed and directed Council Support
to make the following corrections and additions:
• Draft Meeting Attendance Policy
• Resignation Policy
• Draft Leave of Absence Policy
• Draft Term Length Policy
• Draft Demographics and Membership Selection Criteria Policy
• Draft Training and Orientation Policy
• Draft Council Member Reimbursement Policy
• Draft Applying for Council Membership Policy
• Draft Conflict of Interest Policy
• Draft Proxy Voting Policy
The changes, to be made as directed by Council Staff, will be forwarded to
the Infrastructure and Policy Committee, for review and approval, then, if
approved, forwarded to the Steering Committee, for review and approval. All
policies approved via this process, will then be forwarded to the Full Council,
January 23, 2006.
15. Sign-In Sheets at Full Council Meeting
The Committee agreed to include a sign –in sheet at the documents table
at the Full Council meetings, and that CM would sign in upon entry.
16. Membership Application Form
The Committee reviewed modifications to the Membership Application Form,
made additional changes: Change “Age” to Date of Birth; Change “Age” to
Year of Diagnosis; that a clear statement that all information is to be considered “Voluntary”.
17. Next Meeting Date & Agenda Items
The next Membership Committee meeting will be on Monday, February 13, 2006
at the same location. The Committee will identify agenda items for next month.
Mission Statement: To recruit, screen, train and retain Council Members.
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