Committee Members Present: Mark Molnar (co-chair); Dorothy Kleffner (co-chair);
Ken Pearce; Walter Miller, Brian DiCrocco; Raymond Banks
Committee Members Absent: None
Other Council Members Present: Micke Ulate; Heriberto Quesada, Randy Allgaier;
Billie-Jean Kanios
Others Present: Marshia Herring
Council Support Present: Jack Newby; Susan Latham; Enrique Asis; Skot Jonz
1. Introductions
Co-Chair Kleffner called the meeting to order at 4:44 p.m. and those present
introduced themselves.
2. Review/Approve Agenda
Committee reviewed the agenda and it was approved by consensus.
3. Review/Approve Minutes
Committee reviewed the minutes from the January 9th, 2006 Membership Committee
meeting. One note was made to correct the spelling of CM Kleppner under
item 6 to CM Kleffner. Council Support noted. Without objection, the minutes
were
approved by consensus.
4. Announcements
Committee members made the following announcements:
• CM Kanios announced the upcoming Southern California Transgender Leadership Summit, and carpooling is available. CM Kanios agreed to send information for Council Support for distribution.
• CM Miller reported that students at CCSF will be providing free laptop upgrades this Thursday.
5. Public Comment
The following comments were made by members of the public:
• Happy to see Membership Committee has grown.
6. Steering Committee Update
Co-Chair Kleffner provided a monthly update of the Steering Committee activities
and discussions and indicated that Item 14 will be a more detailed
discussion about the work plan for this committee. CM Kleffner provided
a brief
update about the activities that took place at the Steering Committee
Retreat and goals that were prioritized for each committee.
Committee discussed that one of the main objectives is to be more welcoming
to new members and consumers to the Council, as well as developing
an effective mentorship and leadership program.
7. Council Demographics Report
Committee reviewed and discussed Council and EMA-wide demographics.
Committee agreed that there needs to be focus on obtaining Latino
consumers, Native
Americans, people over age 50, and someone to represent the Dental
Services category.
Marshia Herring of the AIDS Office indicated she has pending Native American applicants to forward to the Council for consideration.
ACTION: Council Support to send Demographics Report to Michelle Long at DPH.
8. Membership Interviews/Discussion – VOTE (Closed Session)
No public comment on the membership interview.
Co-Chair Kleffner reported on applicant references.
Committee interviewed applicant Sanchez in closed session and provided information to applicant regarding the nomination process.
Committee discussed the interview and voted whether to forward applicant’s name to the Full Council for a membership vote.
9. Report on Closed Session
Committee reported on the final outcome of the closed session.
Votes for applicant Sanchez were 9 in favor; 1 against.
ACTION: Council Support will contact Applicant Sanchez’ and forward his name to Full Council for a membership vote at the next FC Meeting.
10. Review Membership Applications Received - VOTE
Committee reviewed an application for Norman Tanner, a prior Council Member who is seeking to return to the Council. Committee discussed applicant and voted whether to schedule Mr. Tanner for an interview at the March meeting.
VOTE to schedule Mr. Tanner for interview: unanimous in favor.
ACTION: Council Support to call Mr. Tanner to schedule for an interview at the March Membership Committee meeting, and make an announcement at the February Full Council Meeting of upcoming interview.
11. Council Member Attendance Report/Letters to Send
Council Support updated Committee on attendance letters sent and the status
of Council Members. Committee reviewed a three-month (November-January) report
on Council Member attendance.
Committee discussed sending letters to the following Council Members not meeting attendance requirements:
12. Membership Renewals - VOTE
Committee discussed membership renewals for the following Council Members: Benham, DiCrocco, Siron and Thomas.
Committee voted unanimously in favor of approving membership renewals for all Council Members up for renewal.
ACTION: Council Support to update appropriate records to reflect membership term renewals for Council Members Benham, DiCrocco, Siron, & Thomas. Add to Full Council Agenda. Send letters of acknowledgement for term renewal.
13. Discussion of Membership Recruitment Strategies
This item tabled
14. Review the January 27th Annual Retreat Discussion of the Work Plan
for
the Membership Committee - VOTE
The Committee reviewed discussion from the Steering Committee Retreat
regarding the Work Plan. Committee discussed developing a work plan appropriate
for
Membership Committee.
With minor revisions, committee voted to approve the Work Plan for Membership
Committee as prioritized.
VOTE: unanimous in favor.
15. Review Draft Policies & Procedures for Membership Committee – VOTE
This item tabled for discussion at March Membership Committee meeting.
• Meeting Attendance Policy
• Applying for Council Membership
• Nominations and Interview
• Appointment Process
• Term Length Policy
• Committee Assignments
• Council Member Reimbursement Policy
• Recruitment
16. Membership Application Form Review
If time permits, the Committee will review January9th modifications to
the Membership Application Form
This item tabled.
17. Next Meeting Date & Agenda Items
Membership Committee members identified the following items to be included
on the agenda for the March 13th 2006 Membership Committee meeting:
Interview Process
Possible Membership Interview for Norman Tanner
CM Kanios and CM Kleffner as temporary members of COA Committee
Review Policy & Procedures that were tabled in February
Discussion of Membership Recruitment Strategies
Membership Application Form Review
Mission Statement: To recruit, screen, train and retain Council Members.
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