Council Members Present: Dorothy Kleffner (co-chair); Mark Molnar (co-chair);
Raymond Banks; Brian DiCrocco; Walter Miller
Other Council Members Absent: Randy Allgaier, Ken Pearce, Billie-Jean Kanios
Others Present: Marshia Henning, Stephen Herman, Catherine Newell
Council Support Present: Enrique Asis; Susan Latham
1. Introductions
Co-Chair Kleffner called the meeting to order at 4:40, and those present introduced
themselves.
2. Review/Approve Agenda
Committee reviewed and approved the agenda.
3. Review/Approve Minutes
Committee reviewed and approved the minutes from March 13, 2006.
4. Announcements
o Mark Molnar announced that Shanti is holding a Women’s Forum, May 3rd, 10am-2pm at the Women’s Building. He will forward a flyer.
o Enrique Asis updated the committee on the latest orientation of new members
o Randy Allgaier reported that the Council has requested clarification regarding Closed Sessions and the Sunshine Ordinance from the City Attorney’s office.
o The committee considered a shared meeting with the Infrastructure and Policy Committee on May 4th.
5. Public Comment
There was no public comment.
6. Steering Committee Update
Committee discussed the activities of the Steering Committee.
7. Reschedule the July and August Membership Committee Meetings
o Wednesday, July 19th, 4:30 – 6:30: Exit Interviews and Retention
o Monday, August 7th: propose a joint meeting with the Evaluation Committee, requesting that committee begin their meeting on hour earlier (3pm), commencing with a joint meeting with Membership (4-5pm), with Membership continuing (6pm)
8. Council Demographics Report
Committee reviewed and discussed Council and EMA (Eligible Metropolitan
Area)-wide demographics.
o Importance of attending HPPC data presentation on demographic projections
o Correct report to Total Non-Aligned to 12
9. Membership Interviews/Discussion – VOTE (Closed Session)
No public comment on interview.
Committee entered into closed session.
Committee discussed applicant references.
Committee interviewed candidates Herman and Newell in separate sessions.
Committee discussed each interview individually.
Committee voted whether to forward both applicants’ names to the Full Council for a membership vote.
10. Report on Closed Session
Committee reported on the outcome of the closed session interviews of applicants Stephen Herman and Catherine Newell.
Votes: unanimous in favor of both candidates
After references are checked by the Director, who will notify the committee, the candidates’ names will be forwarded to the Full Council.
11. Review Membership Applications Received
Committee reviewed new Council Member Applications
and voted whether to schedule for an interview.
Regarding Applicant Garcia, Committee voted
unanimously in favor to schedule for an interview.
ACTION: Council Support to invite Applicant
Danny Garcia for an interview at the May
Membership Committee meeting
and check
references.
12. Council Member Attendance Report/Letters to Send
o Co-chair Kleffner suggested that letters be sent to inform, rather than formally remove. It was noted that the Full Council removes council members; the policy and the bylaws must be in sync and the committee requested that there be clarification regarding the bylaws and policy conflict. Letters to delinquent members should cite the bylaws.
o The committee directed Council Staff to send a letter to Council Member Patterson.
o Points of Integration attendance report status
o There is currently no mechanism for council members attendance
o Discussion Regarding Voting Privileges and Membership Status
13. Membership Renewals - VOTE
The Committee unanimously approved the
membership renewal for Council Member
Blum for May 1,
2006 deadline.
14. Leave of Absence Request
The Committee approved the request
for leave of absence by Devin Anderson,
for
two months,
effective April
10th to June
10th,
as per the bylaws.
15. Discussion of Membership Recruitment Strategies
o Committees need to develop their own leadership
o Clarify procedures, especially to new members, develop mentorships
o Committee appointments/reappointment requests should be submitted to the Membership committee in writing; process and policy needs to be clarified
o Open committees to the community/public membership
16. Membership Application Form
Review
o This item was tabled
17. Next Meeting Date & Agenda Items
o Monday, May 8th, 2006
o Agenda items for next month:
o Discussion and clarification regarding Bylaws and Policy - VOTE
o Discussion of the Council committees appointments and process - VOTE
o Attendance policies and procedures
o Legal clarification for public/community membership (City Attorney memo needed regarding voting privileges
o Membership Application Form review
Adjournment 6:40pm
Mission Statement: To recruit, screen, train and retain Council Members.
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