Committee Members Present: CM Mark Molnar (Chair), CM Catherine Newell
Committee Members Absent: CM Dorothy Kleffner, CM Brian DiCrocco, CM Raymond
Banks, CM Kandi Patterson, CM Walter Miller
Council Members Present: CM Charles Siron, CM Ken Pearce
Others Present: Billie J. Cooper, Marshia Henning
Council Support Present: Jack Newby, Susan Latham, Enrique Asis, Ray West
1. Introductions
The meeting was called to order at 4:45 pm, and everyone introduced themselves.
2. Review/Approve Agenda
There was no quorum. Attendees moved forward with no action taken due to lack of quorum.
3. Review/Approve April 10, 2006 and June 12th, 2006 Minutes
There was no quorum.
4. Announcements
CM Molnar announced that the Membership Committee will be moving back to closed sessions for interviews.
There was further discussion regarding compliance with Sunshine Ordinance and closed sessions.
Mr. Newby clarified that the reason behind this action was because personal health issues and other confidential information would be discussed during the interview process. In addition, he had contacted the City Attorneys office regarding the issue since the ordinance specifically refers to charter commissions. The CARE Council is not a charter commission, and Mr. Newby has not heard back from the attorney’s office regarding this issue.
o Review and update of Committee Meeting Schedule
There was no action taken.
5. Public Comment
Billie J. Cooper, Council interviewee, introduced herself and was pleased to be present.
6. Steering Committee Update
Mr. Newby provided an update that preparations are underway for the upcoming planning council meeting and prioritization summit. Steering Committee quorum is a concern. Also discussed was the role of the Steering committee. It was reminded that the Steering Committee should not be clearing house for committees that are unable to have committee quorum.
There was further discussion regarding the merger of the I&P and Evaluation Committees, effective October 2006 for a one year pilot. This merger would be effective because the two committees compliment each other in responsibility.
Also discussed was the responsibility of the Membership Committee to effect policy so that Council business does not halt when procedure is challenged. The Committee should consider novel approaches in addressing the current quorum issues. One possible solution would be to allow Council Members attending a committee meeting to be counted as attendees with relation to the quorum factor.
Peer pressure was also discussed as a remedial measure.
The four factors presented are incentive, punitive, personalized and administratively based.
One point is that a commitment to Planning Council should be the reward. By establishing meeting requirements it reinforces the importance of attendance to Council Members. While the more personal, peer pressure tactic might be more effective.
Various other options were discussed. Including allowance of Council Members to be on more than one committee and eliminating the home committee structure.
It was agreed by members in attendance that passage of an attendance policy was high priority; it was suggested that co-chairs check-in with their respective committees members regarding attendance issues.
Council Support was directed to look at quorum with respect to bylaws and whether they should be forwarded to Steering Committee.
7. Update on New Member Orientation and Mentor Assignments
Mr. Asis announced that CM Newell was now a formal member of the Membership
Committee, but has not chosen a mentor. Also discussed was the fulfillment
of requirements for current interviewees to proceed with Council application
process.
CM Ulate and CM Quesada have submitted their resignations.
Public comment
Ms. Cooper expressed commitment to continue interviewing process for CARE Council position.
8. Council Demographics Report
This item was not discussed.
9. Membership Interviews/Discussion
There was no action taken on this item due to lack of quorum.
10. Review Membership Applications Received
There was no action taken on this item due to lack of quorum.
11. Council Member Attendance Report/Letters to Send
CM Molnar stated that since no formal policy was in place no discussion was possible.
There was no action taken on this item due to lack of quorum.
12. Discuss and Approve Council Member Committee Assignments – Pending members possible assignments
These items were not discussed.
13. Discussion of Membership Recruitment Strategies
This item was not discussed.
14. Discussion of September Committee Reassignment Process
This item was not discussed.
15. Review Draft Policies & Procedures for Membership Committee
• Meeting Attendance Requirements
This item was discussed with recommended changes and will be forwarded to the Steering Committee for review and then to Planning Council for presentation.
• Recruitment
No action taken due to lack of quorum.
• Policy Regarding Use of an Alternative
No action taken due to lack of quorum.
If time permits, the committee will review remaining draft policies and procedures for the Membership Committee.
16. Leave of Absence Bylaws Change Discussion
This item was discussed with recommended changes and will be forwarded to the Steering Committee for review and then to Planning Council for presentation.
17. Next Meeting Date & Agenda Items Group
The next Membership Committee will determine the date of the August 2006 meeting due to conflict with the Full Council Meeting at the same date and time. The Committee will identify agenda items for next month.
The next meeting date was not established.
The meeting was adjourned at 6:30 p.m.
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