HIV Health Services Planning Council
Membership Committee Minutes
Tuesday, August 22, 2006
SFDPH, 25 Van Ness Avenue, Room 330B
4:30-6:30 pm

Committee Members Present: CM Dorothy Kleffner (Co-Chair), CM Brian, DiCrocco, CM Catherine Newell, CM Mark Molnar (Co-Chair)

Committee Members Absent: CM Walter Miller, Jr., CM Raymond Banks

Other Council Members Present: None

Others Present: Marcia Herring, SF DPH

Council Support Staff: Susan Latham, Ray West, Enrique Asis

1. Introductions

• The meeting was called to order at 4:40 p.m. by CM Kleffner and everyone introduced themselves.

2. Review/Approve Agenda

• The agenda was approved by consensus.

3. Review/Approve April 10, 2006, June 12 th, and July 19, 2006 Minutes

• All minutes were approved by consensus.

• CM Valerie Flood has resigned. Applicant Danny Garcia has withdrawn his request for membership.

5. Public Comment

• There was no public comment.

6. Steering Committee Update

• CM Kleffner discussed the Steering Committee proposal of keeping things as they are due to COE’s, new council members, and have put forward remainder of funds (unfunds) proposal.

7. Update on New Member Orientation and Mentor Assignments

• Mr. Asis announce the plans for new member orientation to be held in October, 2006 and that everyone currently has a mentor.

8. Council Demographics Report

• The committee reviewed the demographics report noting the need to increase representation in the Latino/a and American Indian representation and a public appeal for more representation in these communities will be presented at the next full Council meeting. It was also noted that retention remains a high priority.

9. Membership Interviews/Discussion -(Closed Session)

• Naina Khanna

  Ms. Khanna does not live in the San Francisco EMA and no longer works for a CARE Provider in the EMA and no longer qualifies for representation pursuant to the CARE residency guidelines.

• Billie J. Cooper

  The committee interviewed Billie J. Cooper and following a committee vote approved the applicant for full Council consideration.

  There was one recusal upon voting – CM Molnar

10. Report on Closed Session

Naina Khanna, no longer meets CARE residency requirements.

Billie J. Cooper’s application will be forwarded to full Council in September for consideration.

11. Membership Term Renewals

The following membership renewals were voted upon and renewal votes were unanimous:

September 1, 2006:

• Mary Lawrence Hicks
• George Simmons
• Sparkie Spaeth

October 1, 2006

• Randy Allgaier
• Billie-Jean Kanios

12. Review Membership Applications Received

The committee reviewed the following applicants for membership:

• George Stevens
• Elise Cleveland
• Will Walker
• Maritza Penagos

The following applicants will be invited for interviews in October:

• George Stevens
• Elise Cleveland
• Maritza Penagos

All applicants being considered must attend a full Council meeting prior to being interviewed. In addition, Ms. Cleveland needs to provide page 5 of the application.

13 . Council Member Attendance Report/Letters to Send

This item was not discussed.

14. Discuss and Approve Council Member Committee Assignments

This item was not discussed.

15. Discussion of Membership Recruitment Strategies

This item was not discussed.

16. Discussion of September Committee Reassignment Process

The committee discussed the assignment forms and asked that Evaluation/I&P Joint Committee be amended on the form with mission statement to be determined.

17. Review Draft Policies & Procedures for Membership Committee 

• Policy Regarding Use of an Alternative

This item was not discussed.

18. Leave of Absence Bylaws Change Discussion

This item was not discussed.

19. Next Meeting Date & Agenda Items

The next Membership Committee meeting has been rescheduled for Wednesday, September 20, 2006 at 4:30 pm.

The meeting adjourned at 6:45.

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