HIV Health Services Planning Council
Membership Committee Minutes
Monday, November 13 th, 2006
Department of Public Health, 3 rd Floor, Room 330B
4:30-6:30 pm

Committee Members Present: CM Molnar, CM Herman, CM Hicks
Committee Members Absent: CM Banks, CM Patterson
Other Council Members Present: CM Pearce, CM Siron
Others Present: Maritza Penagos, Veronica Pillatzke
Council Support Staff: Jack Newby, Enrique Asis, Ray West

1. Introductions

The meeting was called to order at 4:40 p.m. by CM Molnar

2. Review/Approve Agenda

The Agenda was reviewed and approved by consensus.

3. Review/Approve October 9 th, 2006 Minutes

The minutes were approved by consensus.

4. Announcements

Mr. Newby announced that Veronica Pillatzke is on jury duty and will be late to this meeting.

5. Public Comment

There was no public comment.

6. Steering Committee Update

Mr. Newby gave an update of the latest Steering Committee. All discussion was about moving forward with recommendations regarding presentations. This item is on planning committee agenda including joint meeting between policy and evaluation and planning.

7. Co-Chair Election

CM Herman/Pearce nominated CM Molnar and CM Hicks.

The nominees were elected by acclamation.

8. Update on New Member Orientation and Mentor Assignments

Mr. Asis discussed the inability to schedule completion of orientation training for CM Cooper. There was discussion regarding the probation policy and implementation regarding orientation issues.

9. Council Demographics Report

The committee reviewed and discussed the CARE Council demographics. The EMA information was not presented. However, in consideration of the last monthly report, the following areas of focus remain to include:

Latino, Native American, African American and Youth populations.

Specifically, 3 Latinos, 1 Native American and 1 youth is the goal.

Council Support Action Item – carry forward demographic needs within each set of minutes.

Council Support Action Item : Add African American needs to match demographics.

10. Membership Interviews/Discussion – (Closed Session)

Public Comment

There was no public comment.

The Committee entered into closed session.

• Maritza Penagos
• Veronica Pillatzke
• George Stevens (previously interviewed)

11. Report on Closed Session

The following applicants will be forwarded with recommendation for approval to CARE Council membership:

• Maritza Penagos
• Veronica Pillatzke
• George Stevens

12 . Council Member Attendance Report/Letters to Send :

The Committee reviewed a three-month ( August, September and October) report on Council Member attendance

Council Support staff sent letters to the following Council Members:

• CM Antonetty
• CM Banks
• CM Barnes
• CM Benham
• CM Durio
• CM Patterson

All acknowledged receipt except CM Banks.

• Discussion Regarding Voting Privileges and Membership Status
• Leave(s) of Absence
• Status of Current Member(s)

The status of members and the issue of cancelled meetings and attendance records were discussed based on the attendance report. Particular focus was on the cancellation of two Community Outreach and Advocacy meetings due to lack of quorum. It was the consensus of the committee that a written policy should be drafted to address the cancellation of meetings due to quorum issues and the credit of attendance to members.

Action Item: Policy regarding standardizing committee meeting cancellation and attendance reporting issues.

It was also consensus that lack of communication by Council Members does not circumvent the attendance policy and is reason for probationary status.

• Requests for Leave(s) of Absence
  • Raymond Banks

  Vote
  Abstentions CM Hicks/Molnar

  The request of Leave of Absence was reviewed and approved.

13. Discussion of Membership Recruitment Strategies and Exit Interviews

This item made available for review by Mr. Asis. This item will be discussed further at the next meeting.

14. Next Meeting Date & Agenda Items

The next Membership Committee will identify agenda items for next month. The committee will meet on Monday, December 4 th, 2006 , DPH, 25 Van Ness Avenue, Room 330B.

PLEASE NOTE CHANGE OF DATE DUE TO THE HOLIDAY SEASON.

Next meeting agenda items

Action Item - Policy regarding standardizing committee absence issues.

15. Adjournment

The meeting was adjourned at 6:40 p.m.

Action Items

Council Support Action Item – carry forward demographic needs

Council Support Action Item - 2 letters of probation to be sent

CM Durio
CM Patterson

Note: The attendance policy is to be retroactive.

Council Support Action Item - Add African American needs to match demographics.