1. Welcome & Introductions
Co-Chair Ortiz called the meeting to order at 3:45 pm.
2. Review/Approve Agenda
Without quorum, the agenda was not approved. The meeting proceeded with the
current agenda.
3. Review/Approve Minutes
Minutes from July 13, July 25 and August 10, 2005
Without quorum, the minutes of July 13, July 25, and August 10 were not approved.
4. Announcements
No announcements.
5. Public Comment
No public comment.
6. SRO Report
An in-depth discussion of the SRO Report will be deferred to the September
COA Committee meeting.
No SRO Report.
7. Prevention with Positives Report
No Prevention with Positives Report.
8. HOPWA Loan Committee Report
CM DiCrocco provided an update on the HOPWA Loan Committee activities, an extension
for money for the Housing Authority and Catholic Charities. There will be
twenty new housing slots this year. Although CM DiCrocco will no longer be
a standing member of the COA Committee, he will still report to this committee
when there is information from the HOPWA Loan Committee. If he is unavailable,
CM Thomas will be able to report as she is also a HOPWA Loan Committee representative.
9. Advocacy Project Report
Council Support, Richard Bargetto provided the monthly report from the Consumer
Rights Advocacy Project. His report was distributed to committee members (document
on file at Council Support Offices).
10. Community Forum Request From Comprehensive Plan Working Group Discussion
The Committee will discuss the request from the Comprehensive Plan Working
Group to hold a community forum.
This item removed from the agenda, as the Comprehensive Plan Working Group
recently decided there was insufficient time for organizing a community forum
on this issue.
11. Planning Future Activities
The Committee will discuss issues with regard to planning future activities,
including:
• Community meeting Nov 8th in Bayview
Council Support pointed out that the actual scheduled date for this is Wednesday,
November 9 for the Bayview community meeting. Co-chair Ortiz expressed concern
about the future of this committee with lack of attendance by the other co-chair
(Pickens) and other members. There are also new Council Members who may be
voted in at the September Council meeting who may be available for membership
in COA, but it is unsure whether they will choose COA committee.
Committee discussed that the change in date and time could be attributed to the lack of attendance at the current meeting.
ACTION: Council Support will contact members for COA Committee as of October regarding their attendance intentions.
Committee discussed the logistics around the Bayview Community Meeting for
November.
CM DiCrocco brought up the issue of public transportation, and committee discussed.
Co-Chair asked Council Support to contact the Opera House regarding scheduling, and how much they charge.
ACTION: Council support to contact the Opera House regarding scheduling a meeting for November 9, 2005 from 5:30-7:30, and determine the charge. If they are not available, St. Paul Church may also be available and less expensive on 3rd Street. Another option would be the Southeast Health Clinic; if no space available there, be sure to advertise there. Council Support to locate a location and notify Co-Chair Ortiz and other committee members as soon as possible.
There was some discussion about having the event at a specific CARE-funded service provider which can cause some issues.
ACTION: Council support to modify the flyer used for the transgender community meeting with appropriate information, dates, and times and distribute accordingly.
Committee discussed other places and people to contact regarding the event. Council Support, Wilhelmina Parker noted.
Committee discussed the issue with regard to having food at the community meeting.
ACTION: Council Support to report on the budget for food purchases for Community Meetings.
12. Council Policy & Procedure Table of Contents
Council Support will review with the Committee draft documents for inclusion
in the Council Policy & Procedure Table of Contents. The Committee will
discuss changes as necessary.
•
Statement of Values
Committee reviewed this draft statement of values. There were no disagreements
and it was approved for inclusion in the policy and procedure manual.
• Consumer Input and Development of Community Fora
Committee reviewed the draft Consumer Input and Development of Community Fora
Policy. Committee discussed some need to elaborate on one item, but no changes
were recommended changes. The policy was approved for inclusion in the policy
and procedure manual.
• Provider Input
Committee reviewed the draft Provider Input policy. There were no recommended
changes. The policy was approved for inclusion in the policy and procedure
manual.
• Community Outreach
Committee reviewed the draft Community Outreach policy. Committee discussed the need for clarification between Community forums and community meetings. Committee discussed that the community meetings have been more like forums. Council Support to make modifications to this policy.
ACTION: Council Support to redraft the Community Outreach Policy incorporating
the suggested modifications and return to committee in October.
•
Consumer Rights and Responsibilities
Committee reviewed the draft Consumer Rights and Responsibilities policy. Committee
discussed that there needs to be something added regarding providing assistance
for those with disabilities, needing translation or interpretation services.
ACTION: Council Support to redraft the Consumer Rights and Responsibilities
policy incorporating the suggested modifications and return to committee in
October.
•
Street Outreach/ Limitations on what Outreach Council Members Can Do
Council Support, Wilhelmina Parker discussed why this was on the agenda. Committee
discussed whether it needs to be spelled out more clearly in a written policy.
Where is the line drawn with regard to collaborating with certain agencies,
potential conflicts, and other matters? For instance, is Needle Exchange Program
an appropriate area to do street outreach? Group agreed that this issue needs
further discussion. Committee discussed whether this matter could be incorporated
into the Community Outreach policy. Letter writing is another aspect of this
issue.
Co-Chair Ortiz commented that this discussion should continue with more people present.
Council Support Parker pointed committee members to the evaluation from the Transgender Community Meeting. Committee discussed briefly.
CM DiCrocco, who will be moving to Membership Committee, discussed that COA and Membership committees should work together.
13. Next Meeting Date and Agenda Items
Wednesday, October 12, 2005 form 5:30-7:30 p.m.
Other agenda items:
ACTION: Include “Street Outreach/Limitations on what Outreach Council
Members Can Do as an agenda item for the October COA meeting.
Review/Approval of Minutes – July 13, July 25, August 10, and September
21, 2005
Welcome new members to Committee
Election of Committee Co-Chairs
Update on Community Meeting – Review Flyer Distribution and Location
Review redraft of Committee policies for P&P Manual
14. Adjourned. C0-Chair Ortiz adjourned the meeting at 4:38 p.m.
Community Outreach & Advocacy Committee Mission Statement: To ensure that the voice of the community and consumers are part of the work of the Council. The committee will ensure that consumers and other community members have the opportunity to give input to the Council, be educated on the issues that affect the HIV/AIDS community, and are empowered to be a voice for the needs of the HIV/AIDS community that can affect positive change and ensure public policies that enhance the lives of people living with HIV/AIDS.
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