Committee Members Present: Susan Shea, Bill Blum, Lara Sallee,
John Conley, Catherine Geanuracos, Margot Antonetty
Committee Members Absent: George Simmons, Mary Lawrence Hicks
(Leave of Absence)
Council Members Present: Brad Hume, Don Soto, Joe McMurray
Others Present: Leah Crask (Council Adm. Asst.), Joe Fera (Director
of Community Support), Laura Thomas (HHS), Russ Zellers (HHS), Mike Smith (AIDS
Emergency Fund), Michelle Long Dixon (HHS)
1. Introductions
2. Review/Approve Agenda
The agenda was approved.
3. Review/Approve Minutes
The minutes for August 19, 2003
were approved.
4. Announcements
Council Member (CM) Shea on behalf of the co-chairs of the Planning Committee
thanked everyone for all the work they did during prioritization.
CM Sallee thanked the co-chairs for all their leadership so the Committee could do its work.
CM Geanuracos announced that there was a grievance filed with the Council and the Council co-chairs have referred this to the Evaluation Committee. Please attend the Evaluation Committee meeting if you would like to be involved in the grievance process.
5. Public Comment
A member of the public thanked the Council for the allocation of funding for
Direct Emergency Financial Assistance. Clients have been notified and starting
October 1, 2003, they will be able to start seeing all their clients again.
6. Committee Mission Statement
The Committee discussed the creation of its mission statement. The committee
agreed on a draft mission statement, which CM Sallee is going word smith and
bring a new version to the next committee meeting. This draft statement was:
The Planning Committee is the Council’s forward looking body,
that plans and coordinates the (a) timely and relevant prioritization process,
and prepares and disseminates information to the council to ensure effective
(prioritization) decisions (in the context of the goals of the Three Year Plan).
7. HHS Contract Going out to Bid, Fall 2003
CM Shea motioned to take this item off the agenda and defer the topic to the
Steering Committee. CM Geanuracos seconded the motion. There were no objections,
so this agenda item will go to Steering.
8. 500 K Add Back Dollars
Michelle Long Dixon (HIV Health Services) recommended the Council make some
recommendations/decisions for spending these funds. CM Shea motioned that this
topic be moved to the Steering Committee. CM Geanuracos seconded the motion.
The Committee then discussed the motion. The motion passes.
CM Conley stated a motion to encourage Steering to consider reserving some funds to fill next years cuts. The motion was seconded and the Committee discussed the motion. The Committee voted and the motion did not carry.
CM Antonetty stated a motion to recommend to Steering to follow the Unfunds policy, depending on the directives from the Board of Supervisors. Suggest to Steering that any unallocated funds go to the top-funding tier, as the Unfunds policy states in the case of increased funding. CM Shea seconded the motion. The Committee voted on the motion and the motion carried.
CM Geanuracos agreed to call Chris Daly to find out any instructions for the funds from the Board of Supervisors.
9. Severe Need Definition
This agenda item was tabled until next Committee meeting.
10. Committee Calendar Planning
CM Shea mentioned would be a strategic calendar and would match with other Committees’
activities. CM Blum volunteered to work on a draft of a calendar along with
Laura Thomas and Council Support. The Committee discussed calendar items and
the creation of the prioritization methodology to bring to the full Council
for approval. Joe Fera will collect some information from other cities and send
some possible prioritization methodologies out to the Committee to review before
the next meeting.
11. Open Nomination for Committee Co-chairs
The nomination of Committee co-chairs was opened. CM Antonetty nominated CM
Blum, he accepted the nomination. CM Sallee nominated CM Shea, she accepted
the nomination. Nominations will remain open until the next Committee meeting
on October 14, 2003.
12. Next Meeting Date & Agenda Items
The next meeting will be on October 14, 2003 from 3:30-5:30 p.m.
Items for next meetings agenda include:
· Mission Statement
· Calendar Creation
· Unmet Needs from HRSA
· Prioritization Methodology
The meeting was adjourned at 5:16 p.m.
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