Committee Members Present: Susan Shea, John Conley, Margot
Antonetty, Mary Lawrence Hicks, Bill Blum
Committee Members Absent: Lara Sallee, George Simmons
Council Members Present: Brad Hume, Joe McMurray, Darnell Durio,
Charles Siron
Others Present: Joe Fera (Director of Community Support), Leah
Crask (Council Adm. Asst.), Laura Thomas (HHS), Mike Smith (AIDS Emergency Fund)
1. Introductions
2. Review/Approve Agenda
The agenda was approved.
3. Review/Approve Minutes
The minutes from September 9, 2003 were approved.
4. Announcements
Joe Fera announced please turn in your evaluation of prioritization to council
support as soon as possible, for the evaluation committee.
5. Public Comment
There was no public comment.
6. Committee Mission Statement-VOTE
The Committee discussed the draft mission statement Council Member (CM) Sallee
forwarded after discussion at last meeting. CM Blum put forward a motion to
adopt this draft mission statement as the Committee’s mission statement.
CM Conley seconded the motion. The Committee voted all in favor to adopt the
following mission statement.
The Planning Committee, as the Council’s forward looking body, plans and coordinates a timely and relevant prioritization process to ensure an effective annual prioritization, consistent with the Council’s Three Year Plan.
7. Committee Calendar Planning
CM Blum and Council Support will put together a draft calendar to be discussed
at the next Committee meeting.
8. Prioritization Methodology-VOTE
CM Shea handed out a draft of the proposed prioritization process. The Committee
reviewed the draft and agreed to they will need an hour to an hour and a half
during each Council Meeting for prioritization activities. The Committee Co-chairs
will work with Steering to try and keep this goal on target. The Committee discussed
possible meeting times for the long prioritization meeting. At the October Council
Meeting, there will be a vote on the prioritization topics and in November,
there will be a discussion about ethical decision-making and decision-making
models. The committee then reviewed the different prioritization topics for
each month’s Council Meeting.
CM Antonetty stated a motion for Council Support to send out the chapter from the Title I Manual on Priority Setting to all Council Members with the recommendation to read the chapter before the October Council Meeting. CM Hicks seconded the motion. The Committee voted all in favor of the motion.
Joe Fera and CM Shea will work on preparing topics and information for the October Council Meeting.
The Committee will revisit this schedule at the next meeting.
CM Shea stated the following motion to bring to the full Council, the Planning Committee recommends these are the issues and items on the prioritization calendar and other issues, which need to be addressed will be given to Steering for assignment. The motion was seconded and the Committee voted all in favor of the motion.
9. Unmet Needs from HRSA
Laura Thomas explained the HRSA requirement for every EMA to work on Unmet Needs.
HSRA’s consultants are from UCSF, which is fortunate for this EMA. The
Department of Public Health has been working with data from San Francisco but
will also need to include San Mateo and Marin Counties, which might be more
difficult because the level of information available may be different. On October
10, 2003 there was a meeting held between Laura Thomas, Joe Fera, John Conley,
some of the epidemiology staffs, and the consultants. The group decided to consult
Kaiser’s research branch to get information on all three counties. Medicaid
and ADAP are also potential databases to gather the information. Information
on age, race, and ethnicity will also be needed. Laura Thomas mentioned it would
be good to have a Planning Council Member engaged in this process and at the
meetings, since this is an action of the Planning Council. HRSA’s implication
is that this will be used for future funding.
The Committee discussed this project as the needs assessment for the Council this year. CM Conley agreed to be the representative from the Planning Committee of the Council.
10. Committee Co-chair elections
The Committee asked for any additional nominations for co-chair, seeing none
the nominations were closed. CM Blum and CM Shea were nominated at the previous
months meeting. The Committee voted all in favor of the two nominations for
co-chairs. CM Blum and CM Shea are the newly elected Planning Committee co-chairs.
11. Next Meeting Date & Agenda Items
The next meeting will be Thursday November 13, 2003 from 4:00-6:00 p.m., due
to the holiday on the 11th of November.
Possible agenda items include:
· Committee Calendar
· Prioritization feedback from evaluation
· Planning November meeting, in great detail
· Set dates for rest of prioritization calendar
The meeting was adjourned at 5:32 p.m.
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