Committee Members present: Laura Thomas, Ayisha Benham, Charles Siron, Elyse
Graham
Other Council Members present: Randy Allgaier, Brian DiCrocco
Council Support: Leah Crask, Kari Orvik
Others Present:
1. Introductions
2. Review/Approve Agenda
The agenda was reviewed and approved.
3. Review/Approve Minutes
The minutes from August 4, 2004 meeting were reviewed and approved.
4. Announcements
CM Allgaier reported that the Evaluation Committee was in the process of reviewing
the results of the Grantee Assessment. Two documents will be used to develop
an action plan for the AIDS Office: one is a public document containing quantitative
information; the other is a qualitative document for Council and AIDS Office
use. Quantitatively, providers and Council were favorable to the Grantee.
CM Allgaier encouraged Committee members to attend the Evaluation meeting
on Tuesday, September 7, 2004, to discuss how to present the information
for grant and to develop action plan.
5. Public Comment
6. Steering Committee Update
CM Allgaier reported that a new Director of Council Support, Jack Newby, had
been hired. Mr. Newby was the Director of Public Policy at the Desert AIDS
Project in Palm Springs.
According to the by-laws, the Steering committee will supervise the position
of Director of Council Support, not Shanti.
7. Develop Conflict of Interest Policy
The Committee discussed the Conflict of Interest Policy.
CM Thomas stated that the bylaws give two paragraphs about conflict of interest,
but did not provide guidance in situations specific to the Council.
CM Allgaier stated that the Fair Political Practices Commission document guidelines
are the most stringent and specific. The phone number for the help-line is
listed on the web site, which the Council could call to inquire about specific
issues.
CM Benham asked if there was a document from last year’s trainer on conflict
of interest. The Committee should determine how much it can spend on a reliable
person who can serve as a resource and address the specific needs of the Council.
CM Thomas clarified that two things should happen: a policy should be written
for the Council, and a person should be identified to serve as a resource/reference
to help solve problems as they arise.
CM Allgaier reiterated that the Council is required by law to fill out both
state and federal forms, and to follow the most specific of those laws.
CM Benham suggested sending out an email to the Council asking what questions
they have around conflict of interest, and sending their responses to Leah.
Leah will give them to the Co-chairs to follow up and report on next month.
CM Thomas stated that Norm Nickens, the Director of Equal Employment Opportunity
and Cultural Competency, used to be the Council’s reference. Mr. Nickens
is an attorney who used to work in the AIDS Office and served on the Planning
Council, but is now too busy to fulfill that role.
8. Develop Committee Co-Chair job descriptions
The Committee came up with recommendations for the Committee co-chair job description,
using the Council co-chair job description as a starting point, and will
present the draft to the I and P Committee at next month’s meeting.
The draft will then be forwarded to the Steering Committee. See handout.
9. Master Calendar Development
The Committee discussed the process of updating the master calendar, and recommended
asking each sub-committee to send in their updates to the master calendar.
The Committee will discuss their own updates to the master calendar at next
month’s meeting, as well as input any updates that have come in from
other committees.
10. Next Meeting Date & Agenda Items
CM DiCrocco raised the issue of Planning Council members who are unaffiliated
consumers on fixed or low income, who do not have access to computers. Since
much of the Council’s correspondence occurs over the Internet, CM DiCrocco
suggested that the Committee could come up with a proposal for a policy on
how to supply these Council members with computer access.
The meeting adjourned at 7:00pm.
Home |
Community Outreach & Advocacy
Committee
| Policy & Evaluation Committee | Evaluation
Committee
Membership
Committee | Planning
Committee | Steering
Committee