Committee Members present: Ayisha Benham (Co-chair), George Simmons, Bill
Blum, Charles Siron
Committee Members absent: Charlene Pugh (Co-chair), Devin Anderson
Other Council Members present: Laura Thomas
Council Support: Jack Newby, Leah Crask
1. Introductions
2. Review/Approve Agenda
The agenda was reviewed and approved.
3. Review/Approve Minutes
The minutes from February 2, 2005 meeting were reviewed and approved.
4. Announcements
CM Blum announced a job opening in San Mateo County in Prevention, targeted
to youth outreach, testing and prevention. For more information please contact
CM Blum, he will also send an announcement out to the Council.
5. Public Comment
There was no public comment.
6. Steering Committee Update
CM Thomas and Council Support gave a brief update on the February Steering
Committee meeting. Most of the meeting focused on the discussion regarding
the Counties. The Committee also approved the Conflict of Interest Policy
which was then forwarded to the full Council for approval.
7. Develop Council Policies & Procedures
Jack Newby reviewed the documents the Council currently has which should be
included in the policies and procedures manual. The Committee also discussed
what additional items should be created to be included in this manual. Jack
sent out a request to other EMAs asking for information regarding their Policy & Procedure
manuals. He received a table of contents from Sacramento, CA EMA. The Committee
reviewed the Sacramento document in order to better flesh out the Council’s
own table of contents.
It was agreed to include the Policies & Procedures for the Advocacy Project
in the manual. The Committee discussed having two volumes, Volume 1 being the
Council Policy and Procedures Manual and Volume 2 being the CARE Act legislation.
The Committee also agreed to create a web version of the Manual with links
to the documents electronically.
Next month the committee will create a template of how to work on governance
procedures. Council Support will work with committee members Simmons, Blum
and Benham to finish the draft table of contents and create a specific template
for some sections of the Policy & Procedures Manual. Council Support
will also look at the Membership Policies & Procedures before the next
I&P committee meeting and discuss there inclusion into the main document.
The Committee will ask that all other Council Committees come up with their own relevant policies. They will provide a template for the other committees to do this and make the request at Steering.
The I&P Committee will work on developing Meeting Procedure Polices and a Co-chair Election Policy specifically.
Jack Newby will be in contact with the subgroup to begin further work on the
Policy and Procedures Manual.
8. Discuss Development of the MOU with Grantee
Jack Newby is working on setting a meeting up with Michelle Long Dixon (HIV
Health Services) and CM Pugh to begin discussions regarding the development
of the MOU. He anticipates a meeting to be scheduled before the next I&P
Committee meeting. Jack will also ask Michelle about contacting our HRSA
Program Office directly. The Committee asked that this be discussed with
Michelle at Steering, if she had any concerns regarding
Council Support contacting our HRSA Program Officer.
9. Next meeting date & agenda items
The next meeting will be on Wednesday, April 6, 2005.
The meeting adjourned at 5:57 p.m.
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