HIV HEALTH SERVICES PLANNING COUNCIL
EVALUATION AND INFRASTRUCTURE COMMITTEE
DRAFT MINUTES
Thursday, August 3rd, 2006
DPH, 25 Van Ness Avenue, Room 330A
3:30-5:30 pm

Committee Members Present : CM Charles Siron (Co-Chair), CM Margot Antonetty
Committee Members Absent : CM Ayisha Benham (Co-Chair)
Other Council Members Present : CM Ken Pearce
Others Present :Francine Austin, (HHS Program Manager), Mike Smith (HAPN) Council Support Present : Susan Latham, Ray West, Joe Lynn

 1. Introductions

The meeting was called to order at 3:30 p.m. by CM Siron (Co-Chair)

2. Review/Approve Agenda

Items 9, 10, 11and 12 are to be tabled.

The agenda was approved by consensus as amended.

3 . Review/Approve July 6 th, 2006 Minutes

Minutes are to reflect attendees.

The minutes were approved by consensus as amended.

4. Announcements

CM Antonetty announced that on August 10 th Project Homeless Connect will offer volunteer opportunities and interested persons should visit the PHC website or speak with CM Antonetty personally.

5 . Public Comment

There was no public comment.

6. Steering Committee Update

The update included the topics of discussion at the Steering Committee meeting, which included the following issues:

• Prioritization/Allocation
• HOPWA
• Unspent Funds
• Policies and Procedures

• Review of the Policy and Procedures
• Committee and Work Group

This policy was sent back to the I&P Committee for revision by the Planning Council. Dissenting opinions resulted from the lack of definition for “member in good standing”.

Discussion regarding the policy and proposed changes resulted in the following to be forwarded to the Steering Committee:

• At all committee meetings, a motion initiating an action must be made by an official member of the Planning Council. Either the motion itself or the second, amendment or substitute motion must be made by a duly appointed official member of the committee.
• At meetings of council authorized work groups, a motion may be initiated by any planning council member.
• Motions and voting policies and procedures of the Points of Integration Committee will be governed by the Policies and Procedures of the HIV Prevention Planning Council.
• Only council members may vote on any motion at any committee or work group meetings.

The vote to forward the revised policy to the Steering Committee was unanimous.

8. Discussion of the Committee’s Role in the Implementation of the Comprehensive Plan –

This item was tabled.

9. Staff Report on the Review Process of HIV Consumer Advocacy Project Policy and Procedure

This item was tabled.

10 . Review and Discussion on Work Plan and Committee Assignments – VOTE

This item was tabled.

11. Review and Monitoring of Action Plan and MOU (Memorandum of Understanding)

This item was tabled.

12. Review of Unfunds Policy

There was a general discussion regarding the policy and consensus that the policy should remain unchanged.

CM Siron requested Mr. Newby ask the AIDS office to contact co-chairs regarding the $400k .

Mr. Smith (HAPN) expressed concern about Direct Emergency Financial Assistance Program and suggested part of the unspent funds be allocated to this program.

The Committee expressed support for considering this use of a portion of the funds.

There was further discussion on the policy purpose and the process of applying for these funds.

Action Item: Rollover Funds to be placed on the September 7 I&P Agenda as an action item as first item after public comment.

13. Discussion of Moving Forward on Merging the Evaluation Committee and the Infrastructure and Policy Committee

There was general discussion of the benefits of the committee merger with the name of the pilot committee to be determined.

14. Next Meeting Date & Agenda Items

The next meeting will be Thursday, September 7th, 2006 at the same location, Room 330A.

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