HIV Health Services Planning Council
Infrastructure & Policy and Evaluation JOINT Meeting
Draft Minutes
Thursday, October 5 th, 2006
San Francisco Department of Public Health
25 Van Ness Avenue, 3rd Floor, Room 330B
3:30 - 5:30 pm

Committee Members Present: CM Herman, CM Hicks, CM Allgaier, CM Siron, CM Antonetty

Committee Members Absent: CM Spaeth, CM Brown, CM Benham

Other Council Members Present: None

Others Present: AIDS Office Staff

Council Support Staff: Enrique Asis, Ray West

1. Introductions

The meeting was called to order at 3:40 pm by CM Hicks (Evaluation co-chair) and all present introduced themselves.

2. Review/Approve Agenda

The agenda was reviewed and approved by consensus.

3 . Review/Approve September 19 th, 2006 Evaluation Minutes and September 7 th, 2006 I&P Minutes

The minutes were reviewed and approved by consensus.

4. Announcements

• CM Allgaier announced that the Senate blocked the Reauthorization Bill and it will be further discussed during the next session.

• CM Allgaier announced his appointment to the HIV Prevention Planning Council.

• CM Hicks will be moving to the Membership Committee.

• CM Herman will be going to Membership Committee.

• CM Antonetty will going to Planning Committee.

5 . Public Comment

There was no public comment.

6. Steering Committee Update

There is no update this month.

7. Review and Discussion regarding the Evaluation Committee’s Presentation to the Planning Committee: Recommendations for Full Council Meetings for the Year 2007

Mr. Asis presented information that will be suggested to the Planning Committee regarding a new training program, evaluation process and information presentation recommendations for the upcoming year.

These recommendations were based on the individual evaluations of full Council meetings throughout the year as well as the Prioritization and Allocation Summit.

• Evaluation - It will be suggested that that after reviewing the Evaluation Committee finding and recommendations for Full Council meetings these be used as guidance for Part I of this proposal as well as any Council’s large meetings, forums, committees or working groups.

With the evaluation data obtained based on Council’s previous experiences, the Evaluation Committee came up with specific suggestions re:

A. meetings’ frequency and formats, “packed” agendas, presentations’ length, format and basic outline, and the use and abuse of technology (power point):

B. the document explores the possibility to create small group dynamics (may be quarterly), reiterates the importance of a regular gathering for HIV Positive CM and recommends to make all Council’s educational activities as interactive, as personal and as experiential as possible.

• Training – will be provided to for In-depth interpretation of more relevant data and their use as decision making tools for priority setting and resource allocation. This will be accomplished through a sequence of twenty-minute inter-active presentations at each monthly Full Council Meetings (starting November or January) using the Summit Binder with a ten-minute question and answer period.

The suggested topics will include:

1. Epidemiological Data
2. Reggie Data
3. Needs Assessment Exec Summary
4. Alternative Funding
5. Summary Sheets
6. COEs

To be taken up in November

9. Review of Three Year Comprehensive Presentation

Next agenda item for Council support item – Action report Item

10. Report on Status of Policy and Procedures Manual

• The joint committee reviewed and discussed the Non-Committee Member Voting Policy sent back to committee from the last full council meeting. There was further discussion of the purpose of the policy.

  Vote

  Policy is to be forward to Steering from both committees

  Unanimous

• Review and Approval of Attendance By-Law Change of Language

  This information will be further discussed at the next Membership Committee meeting.

11. Discussion of Merge of I&P and Evaluation Committees: Draft Work Plan Development

The committee agrees that the tasks sent forward to the new committee include:

• Monitor the MOU

• Evaluation and revamping of council structure.

• Making any recommendations regarding Prioritization/Reallocation and addressing any changes made in the CARE ACT.

12. Next Meeting Date & Agenda Items

The next meeting will be determined.

The meeting was adjourned at 4:40 p.m.

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