Minutes from Steering Committee meeting on September 19, 2005

Discuss any issues coming up at the different Committees, communication between Committee Co-chairs, and ensure linkage of Committee activities to the Full Council.
• New Committee Assignments and Co-Chairs
• Update on Comprehensive Plan Working Group
• Membership Committee: request for notification from Steering of actions or items specific to Membership; formal announcement of pending applicant interviews encouraging all Council Members to participate; Council Member renewals; Leave Requests approved.
• Evaluation Committee – Six Month Evaluation Report
• I&P Committee – Attendance concerns, no new co-chairs
• COA Committee – Upcoming Bayview Community Meeting – Nov. 9
• Planning Committee – Prioritization wrap up, and funding proposal discussed below

Planning Committee will discuss the motion on the proposal regarding funding cuts greater than ten percent, and greater than 15%. Committee will also discuss approaching the City of San Francisco Board of Supervisors about being proactive in the event of a greater than 15% cut.

The Committee will continue to develop a policy on their function and purpose statement.

(This will be forwarded to the Infrastructure &Policy Committee in November).

The Committee will review the revised draft policies relevant to Steering Committee and VOTE for inclusion in the Council Policy & Procedure Manual:

• Membership of Steering Committee
• Council Decision Making Matrix
• Supervision of Director of Planning Council
• Development of Full Council Agenda

Review and finalize next Council meeting agenda- October 24, 2005.

Note: Meeting Evaluation as standing agenda item. Discussion of distribution and drop-off.
VOTE on Comprehensive Plan Goals and brief discussion of outcome of Values Section of Plan
VOTE on Funding Scenarios greater than 10% and greater than 15%
Reminder of November Meeting Location Change to Walden House

The next meeting date is scheduled for November 21, 2005

HIV Health Services Planning Council
730 Polk Street San Francisco, CA 94109
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San Francisco Department of Public Health, AIDS Office
25 Van Ness Avenue, 5th floor, San Francisco, CA 94102

The Mayor's Conference Room is wheelchair accessible. The closest accessible BART Station is Civic Center, three blocks from City Hall. Accessible MUNI lines serving this location are: #47 Van Ness, and the #71 Haight/Noriega and the F Line to Market and Van Ness and the Metro stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call 923-6142.
There is accessible parking in the vicinity of City Hall at Civic Center Plaza and adjacent to Davies Hall and the War Memorial Complex.
The following services are available when requested by Noon of the Friday before the Council meeting:
For American Sign Language interpreters, use of a reader during a meeting, or sound enhancement system, contact Leah Crask at (415) 674-4725.
For a large print copy of agenda or minutes in alternative formats, contact Leah Crask at (415) 674-4725.

In order to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.

Know Your Rights Under the Sunshine Ordinance

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people's business. The Sunshine Ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. For information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code) or to report a violation of the ordinance, contact Donna Hall; by mail to Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 409, by phone at (415) 554-7724, by fax at (415) 554-7854 or by email at Donna.Hall@sfgov.org Citizens may obtain a free copy of the Sunshine Ordinance by contacting Ms. Hall or by printing Chapter 67 of the San Francisco Administrative Code on the Internet, at http://www.sfgov.org/bdsupvrs/sunshine.htm

The Planning Council has several standing Committees where Council business and creation of motions for full-Council action occur, and members of the public are urged to attend. Council procedures do not permit: 1) persons in the audience at Council meeting to vocally express support or opposition to statements by Council members or by other persons testifying, outside of public comment; 2) ringing and use of cell phones, pagers, and similar sound-producing electronic devices; 3) signs to be brought into the meeting or displayed in the room; 4) standing in the meeting room. Citizens are encouraged to testify at Committee meetings and to write letters to the co-chairs of a Committee or to Council members, c/o HIV Health Services Planning Council, 730 Polk Street, 3rd Floor, San Francisco, CA 94109. Agendas are available on the Internet at http://www.dph.sf.ca.us/Meetings/meetings.htm. THE AGENDA PACKET IS AVAILABLE FOR REVIEW AT HIV Health Services Planning Council, 730 Polk Street, 3rd Floor, San Francisco, CA 94109 RECEPTION DESK.