Minutes from Steering Committee meeting on October 17, 2005

Discuss any issues coming up at the different Committees, communication between Committee Co-chairs, and ensure linkage of Committee activities to the Full Council.
• Update on Comprehensive Plan Working Group – Draft Plan to be presented to Full Council; review and approval of final meeting minutes.
• Membership Committee: announce applicants voted on for referral to Full Council; formal announcement of pending applicant interviews in December encouraging all Council Members to participate; Leave Requests approved.
• Evaluation Committee – Approval of Council Support Evaluation document
• I&P Committee – New co-chairs
• COA Committee – Report on Bayview Community Meeting; committee membership issues
• Planning Committee – Funding Scenarios strategy (discussed more below)

Planning Committee will discuss a recommendation to have that committee take the lead in developing and implementing a coordinated plan to approach the Mayor’s Office and the Board of Supervisors to have a greater awareness of the impact of future CARE funding cuts.

The Committee will review the draft policy on their function and purpose statement.
(This will be forwarded to the Infrastructure &Policy Committee in December).

The Committee will review the revised draft polices relevant to Steering Committee and VOTE for inclusion in the Council Policy & Procedure Manual:
• Supervision of Director of Planning Council
• Review policies and procedures from I&P for presentation to Council

The Committee will review the latest draft of the Unfunds Policy and VOTE whether to approve

The Committee will review and approve a recommendation from the AIDS Office for use of upcoming unfunds.

Council Director will present an update on the Council Work Plan and discuss plans for scheduling the annual retreat.

• Review and finalize next Council meeting agenda- November 28, 2005.
• Reminder of November Meeting location change to Walden House

The next Steering Committee meeting is scheduled for December 13th, 2005. Notice that due to the change in date for Full Council meeting, Steering Committee meets from 5:45-7:45 p.m., immediately after Planning Committee.

HIV Health Services Planning Council
730 Polk Street San Francisco, CA 94109
*****************************
San Francisco Department of Public Health, AIDS Office
25 Van Ness Avenue, 5th floor, San Francisco, CA 94102

The Mayor's Conference Room is wheelchair accessible. The closest accessible BART Station is Civic Center, three blocks from City Hall. Accessible MUNI lines serving this location are: #47 Van Ness, and the #71 Haight/Noriega and the F Line to Market and Van Ness and the Metro stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call 923-6142.
There is accessible parking in the vicinity of City Hall at Civic Center Plaza and adjacent to Davies Hall and the War Memorial Complex.
The following services are available when requested by Noon of the Friday before the Council meeting:
For American Sign Language interpreters, use of a reader during a meeting, or sound enhancement system, contact our office at (415) 674-4768.
For a large print copy of agenda or minutes in alternative formats, contact our office at (415) 674-4768.

In order to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.

Know Your Rights Under the Sunshine Ordinance

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people's business. The Sunshine Ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. For information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code) or to report a violation of the ordinance, contact Donna Hall; by mail to Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 409, by phone at (415) 554-7724, by fax at (415) 554-7854 or by email at Donna.Hall@sfgov.org Citizens may obtain a free copy of the Sunshine Ordinance by contacting Ms. Hall or by printing Chapter 67 of the San Francisco Administrative Code on the Internet, at http://www.sfgov.org/bdsupvrs/sunshine.htm

The Planning Council has several standing Committees where Council business and creation of motions for full-Council action occur, and members of the public are urged to attend. Council procedures do not permit: 1) persons in the audience at Council meeting to vocally express support or opposition to statements by Council members or by other persons testifying, outside of public comment; 2) ringing and use of cell phones, pagers, and similar sound-producing electronic devices; 3) signs to be brought into the meeting or displayed in the room; 4) standing in the meeting room. Citizens are encouraged to testify at Committee meetings and to write letters to the co-chairs of a Committee or to Council members, c/o HIV Health Services Planning Council, 730 Polk Street, 3rd Floor, San Francisco, CA 94109. Agendas are available on the Internet at http://www.dph.sf.ca.us/Meetings/meetings.htm. THE AGENDA PACKET IS AVAILABLE FOR REVIEW AT HIV Health Services Planning Council, 730 Polk Street, 3rd Floor, San Francisco, CA 94109 RECEPTION DESK.