Committee Members Present: Randy Allgaier (Council Co-chair); Don Soto (Council
co-chair); Billie-Jean Kanios (Council co-chair); Laura Thomas (Planning co-chair);
George Simmons (Planning co-chair); Dorothy Kleffner (Membership co-chair);
Mark Molnar (Membership co-chair);
Committee Members Absent: Sparkie Spaeth (Evaluation co-chair); Mary Lawrence
Hicks (Evaluation co-chair); Devin Anderson (COA co-chair); Ayisha Benham (I&P
co-chair); Charles Siron (I&P co-chair)
Other Council Members Present: Micke Ulate
Others Present: None
Council Support Present: Jack Newby, Susan Latham, Enrique Asis, Skot Jonz
1. Introductions
Co-Chair Soto called the meeting to order and those present introduced themselves.
2. Review/Approve Agenda
Committee reviewed the agenda and it was approved by consensus.
3. Review/Approve Minutes
Committee reviewed the minutes of the January 17, 2006 Steering Committee meeting
and they were approved by consensus with minor changes. Council Support noted.
4. Announcements
The following announcements were made:
• Council Director, Jack Newby distributed a letter from the SFDPH Food Security Task Force requesting that RWCA funds consider moving food into the top tier. Committee discussed how to respond to the letter, including that the priority decisions made cannot be changed. Suggestion was to present information for the upcoming priority process.
ACTION: Council Support to obtain more information regarding Letter from SFDPH Food Security Task Force. Include copy of letter from Libby Albert to next Full Council meeting.
• CM Kleffner requested for documents to be made available to Steering Committee members sooner for time to adequately prepare.
5. Public Comment
No public comments.
6. Committee Check-in
Steering Committee discussed issues among the different committees, communication
between Committee co-chairs:
• I&P Committee – No I&P Co-Chairs present.
• COA Committee – No COA Co-chairs present. Council Co-Chair Kanios provided an update on Community Forums and Community Meetings. Co-Chair Kleffner also indicated that the committee is low on attendance without quorum and unable to elect a new co-chair.
• Planning Committee – Co-Chair Thomas provided an update on the activities of the Planning Committee and indicated that many of the activities are later agenda items at this meeting. Co-Chair Thomas provided a brief update on the activities to educate the Board of Supervisors and Mayor on reauthorization and possible funding cuts.
• Housing Work Group – No co-chair present. Jack Newby provided an update and informed committee that the next Housing Work Group will be on March 16 at 25 Van Ness in Room 330B, time to be scheduled.
• Membership Committee - Co-Chair Molnar provided an update on the activities of the Membership Committee, including a new applicant Joaquin Sanchez voted on for referral to the Full Council, Council Member renewals, and a scheduled interview.
• Evaluation Committee - With no Evaluation Committee co-chair present, Co-Chair Allgaier provided an update on the activities of the Evaluation Committee.
7. Planning Committee Recommendations for FY 06 – 07 Priority Setting and Allocations Schedule –VOTE
CM Thomas reviewed with Committee the proposed schedule for the FY 2007 Priority
Setting/Resource Allocation (PS/RA) Process and discussed details and changes,
including trainings and presentations. Committee discussed.
VOTE: Unanimous in favor.
The motion to approve and forward Planning Committee Recommendations passed.
ACTION: Add Planning Committee Recommendations and VOTE to Full Council Agenda.
CM Thomas reviewed the presentations that are coming through Planning Committee for the February Full Council agenda.
8. Discussion of Bylaws, Policies and Procedures - VOTE
Co-Chair Allgaier reviewed with Committee a draft policy -- Supervision of
Director of Planning Council. (Document on file at Council Support Office).
Committee discussed the draft policy.
Committee discussed whether to table this until next month, to allow more time
to review and discuss.
CM Kleffner made a motion to table this matter until next month, to allow
more time to review and discuss.
Seconded.
VOTE: Unanimous in favor of tabling this agenda item until March Steering
Committee meeting.
ACTION: Add Supervision of Director of Planning Council to March Steering Committee agenda.
Co-Chair Allgaier discussed that the by-laws state 2-year terms for Council Co-Chairs, and the latest election interrupted some Council Co-Chairs who had only served one year of their term. This means that the Council is in violation of its by-laws. He added that the bylaws change was not operationalized and the Council needs to be informed. Discussion included staggered terms, where at least one Council Co-Chair will be in their second year. Committee also discussed the issue with mandated Co-Chair seats of at least one person with HIV, one person of color, and one female (which could include transgender MtF).
Committee discussed that this issue about two-year or one-year terms, including staggered terms, should be forwarded to Full Council for a discussion.
CM Allgaier made a motion to operationalize the by-laws section on Planning Council Co-Chairs retroactively to September 2005.
ACTION: To add to Full Council as a point of information and clarification on by-laws section on Planning Council Co-Chairs two-year terms, noting that each present Council Co-Chair was elected to a two-year term and are all in the first year of their two-year term.
9. Needs Assessment Update
Co-Chair Soto informed Committee that the Co-Chairs met today with Harder & Company
and reviewed their discussion on how they plan to develop the Executive Summary
of the Needs Assessment into a presentation to the Board of Supervisors and
Health Commission.
10. Presentation of County Reports to Steering Committee
Committee reviewed the reports from Marin County and San Mateo County.
Jack Newby indicated that Sparkie Spaeth and Ellen Sweetin would be at
the Full
Council to present these reports which include minutes and agendas and a
summary report. (Documents on file at Council Support Offices).
Committee was requested to send any recommendations to Council Support to
direct Counties regarding the form and content of the Counties’ presentations.
11. Review the January 27th Annual Retreat Discussion of the Work Plan for the Steering Committee - VOTE
Committee reviewed and discussed the Annual Retreat discussion of the Work
Plan for the Steering Committee and reviewed identified Steering Committee
goals.
Council Support Jack Newby noted that all changes made by other committees
will be incorporated into the Committee Goals Booklet and distributed to Council
Members.
Committee discussed Council Integration and member attendance and quorum issues.
Committee voted to approve the Goals as prioritized for Steering Committee.
VOTE: Unanimous in favor.
12. Discussion of PwP (Prevention with Positives)
Implementation Plan – VOTE
Co-Chair Kanios discussed the PwP Implementation Plan and current activities
and informed Committee that this is up for a VOTE to approve and forward
to Full Council for discussion and VOTE.
Committee discussed.
VOTE: Unanimous in favor.
13. Discussion with the Community Outreach and Advocacy and the Planning Committees
Regarding the Development of Two Community Forums
The Committee will discuss the development of the Community Forums.
This item tabled.
14. Review the San Francisco Department of Public Health HIV Health Services MOU (Memorandum of Understanding) - VOTE
Co-Chair Soto updated Committee regarding the MOU with SFDPH HIV Health Services
Office.
Committee discussed.
ACTION: Forward MOU discussion to Full Council on Feb. 27 from Co-Chairs for a VOTE
15. Review Council Meeting Agenda
Committee discussed the draft Council Meeting Agenda and made modifications.
Council Support noted.
16. Next Meeting Date and Agenda Items
The next Steering Committee meeting will be on Monday, March 20, 2006,
at same location. Potential agenda items for the March Steering Committee
meeting include:
• Supervision of Director of Planning Council Policy – VOTE
• Discussion with the Community Outreach and Advocacy and the Planning Committees Regarding the Development of Two Community Forums
Adjournment - Co-Chair Soto adjourned the meeting at 7:05 p.m.
Note: Agenda items are subject to change, postponement, or removal. Meeting agendas are considered to be in DRAFT form until reviewed and approved by Committee attendees.
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