Committee Members Present: Randy Allgaier (Council Co-chair); Billie-Jean
Kanios (Council Co-chair); Donald Soto (Council Co-chair); Mary Lawrence Hicks
(Evaluation
Committee); Dorothy Kleffner (Membership Committee); Mark Molnar (Membership
Committee); Laura Thomas (Planning Committee); George Simmons (Planning Committee);
Charles Siron (I&P Committee); Margot Antonetty (Housing Work Group Co-Chair)
Committee Members Absent: Devin Anderson (COA Committee); Ayisha Benham (I&P
Committee); Sparkie Spaeth (Evaluation Committee)
Other Council Members Present: Bill Blum (PWP Co-Chair)
Others Present: Michelle Long
Council Support Present: Jack Newby; Susan Latham; Enrique Asis; Skot Jonz
1. Introductions
Co-Chair Kanios called the meeting to order at 5:05 pm and those present
introduced
themselves.
2. Review/Approve Agenda
Committee reviewed the agenda and made the following recommendations:
Item 12: Change to determine April agenda items
Item 7: Bullet Point 3 removed.
No other changes. Agenda approved by consenus.
3. Review/Approve February 21st, 2006 Minutes
Committee reviewed the minutes from the February 21, 2006 Steering Committee
meeting and they were approved by consensus.
4. Announcements
The following announcements were made:
• Laura Thomas provided an update on the San Francisco Board of Supervisors Education Project and the successful meetings with individual Supervisors.
• CM Antonetty announced a meeting with the Joint Chiefs and Co-Chairs to present the results of the Needs Assessment.
5. Public Comment
No public comments.
6. Committee Check-in
Committee co-chairs discussed activities and issues of committees:
• I&P(Infrastructure and Policy) Committee – Co-Chair Siron reported on the activities of the I&P Committee. He mentioned a joint meeting scheduled with Membership Committee to review and finalize policies and procedures. Additionally, there is discussion regarding the merger of Evaluation and I&P committees, to be discussed later in today’s agenda. CM Antonetty followed-up with concerns with Committee regarding Advocacy Project reports. Next I&P committee meeting date changed.
• COA(Community Outreach and Advocacy) Committee – No co-chair present. CM Kleffner reported on the activities of the latest Community Meeting in the Tenderloin. She informed Steering Committee that COA Committee is in need of a co-chair due to leave of absence request from Co-Chair Anderson, which leaves the committee without leadership.
• Planning Committee – Co-Chair Thomas reported on Planning Committee activities regarding Priority Setting and Allocations Schedule.
• Housing Work Group – Co-Chair Antonetty provided an update on the activities of the Housing Workgroup. She announced the election of new work group co-chair Sherilyn Adams. The latest meeting was an update on the HRSA Report regarding Length of Stay policy, and how to prepare for that policy.
• Membership Committee: Co-Chair Kleffner provided an update on the activities of Membership Committee including: resignation of CM Booker; new applicant for Membership vote; upcoming interviews scheduled; and policies and procedures being forwarded to I&P Committee for final revisions; conflict with bylaws especially with regard to removal of members for attendance requirements violation; PwP Members moved off their previous home committee to new PwP Committee; committee assignments for new Council Members.
• Evaluation Committee – Co-Chair Hicks provided an update on the activities of Evaluation Committee. She reviewed the results of the Council Support Evaluation prepared by intern, Gilda Mansour. Committee discussed. Other activities included discussion of evaluating the Council Structure and how to collect data for this process, and evaluate Council Member retention issues. Gilda Mansour will be retained to collate any available data for this project.
• PwP (Prevention with Positives) and POI(Points of Integration) – Co-Chair Blum provided an update on the activities of the POI Committee: review structures of the two Councils (Planning & Prevention) and how best to have joint meetings and more overall integration; possibility of developing an MOU between two Councils; committee has reviewed other EMAs to discuss their efforts with collaboration; Prevention with Positives activities at the CoEs; future issues to be addressed include late-testers, policy recommendations forwarded to both Steering committees to target these populations.
7. Discussion of Policies and Procedures - VOTE
The Committee discussed the following policies for inclusion in the Council
Policy & Procedure Manual:
• Advocacy Project Reporting Policies
CM Antonetty reviewed the issues regarding the Advocacy Project Reporting policies. She stated that I&P Committee is in opposition to the policy as it stands, and the committee recommends for Steering to re-write a less arbitrary policy to reflect the reporting of service category rather than agency name.
Committee discussed.
Committee recommended revising the Reporting Policy before making revisions to the Consumer rights Advocacy Project Policies and Procedures document.
CM Simmons made a motion to send COA Committee draft policy as-is to Full
Council for a vote.
No second.
Discussion.
Co-Chair Allgaier moved for I&P Committee to draft a more acceptable policy
to forward to Steering Committee in April Steering.
Seconded.
Discussion.
All in favor.
ACTION: Draft Advocacy Project Reporting policy to be returned to I&P Committee for revision and forward to April Steering Committee for a VOTE and forward to Full Council. Add to April I&P, Steering, and Full Council agendas.
• Supervision of Director of HIV Health Services Planning Council
Co-Chair Allgaier reviewed draft Supervision of Director of HIV Health Services
Planning Council.
Co-Chair Allgaier made a motion to table this item and for Steering Committee
members to review the draft policy and bring comments and recommendations
to April Steering Committee meeting.
Seconded.
Discussion.
Approved.
8. Recommendation from the Department of Public Health HIV Health Services
Regarding the HRSA (Health Resources and Service Administration) Award: Implementation
of Reduction ($332,913.00) and General Fund Backfill - VOTE
Michelle Long presented a recommendation from DPH/HIV Health Services regarding
the HRSA Award Reduction and General Fund Backfill. Recommendation was to spread
cut across all service categories proportionately, rather than a single service
category. This was with the expectation of a much larger cut. A smaller reduction
spread across all categories is more difficult to implement, meaning all contracts
will lose a very small amount, sometimes only a few hundred dollars. Instead
it is recommended to choose a single service category to absorb the cut.
She stated that she is asking Steering Committee to VOTE ON: (1) changing the reduction scenario to manage a smaller cut; and (2) change the reduction scenario to divert the cut to one specific category, specifically housing, and work with DPH to ensure there are funds allocated past June 30th to continue to backfill cut with regard to housing.
Committee discussed.
CM Siron made a motion for Steering Committee to recommend this item to Full
Council for a discussion and VOTE.
Seconded.
Discussion.
ACTION: Forward to Full Council in March for a discussion on: (1) to change the reduction protocol; and (2) discussion on preferred service category to absorb cut. Hold off on VOTE until April
9. Review and Discussion on Council Support Evaluation Report
Mary Lawrence Hicks (Co-Chair Evaluation Committee) reviewed with Committee
the Council Support Evaluation that was prepared by intern, Gilda Mansour.
She indicated that the Committee is soliciting suggestions for the best way
to present the report to Full Council.
Committee discussed.
10. Discussion Regarding Merging the Infrastructure and Policy and Evaluation
Committees
Committee discussed the proposal from Evaluation Committee for I&P and
Evaluation committees to merge into a single committee.
Committee seemed to be in agreement that there needs to be more information
available before making a decision; and it may not be appropriate to bring
this before Full Council at this time.
ACTION: Co-Chairs of I&P and Evaluation to meet to determine how to move forward on this matter and report back to April Steering Committee.
11. Review Council Meeting March Agenda
The Committee reviewed the agenda for Full Council meeting on March 27, 2006 – and
made recommendations to Council Support for modifications. Council Support
noted.
12. Next Meeting Date and Agenda Items
Committee discussed agenda items for the next Steering Committee meeting
on Monday, April 17, 2006.
• Supervision of Director of HIV Health Services Planning Council
• Advocacy Project Reporting Policies
• Update on Recommendation from the Department of Public Health HIV Health Services Regarding the HRSA (Health Resources and Service Administration) Award: Implementation of Reduction ($332,913.00) and General Fund Backfill – VOTE
• Discussion and VOTE regarding merging of I&P and Evaluation Committees; forward recommendation to Full Council for discussion and VOTE
Adjournment
Co-Chair Allgaier adjourned the meeting at 7:05 pm
*All documents reviewed at meeting are on file at Council Support Offices.
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