1. Introduction
Co-chair Donald Soto called the meeting to order at 5:07, and everyone introduced themselves.
2. Review/Approve Agenda
After striking the references to EMA in items 8 and 9 of the draft agenda, the agenda was approved by consensus.
3. Review/Approve April 17th, 2006 Minutes
The draft minutes were amended to strike the reference to the “Evaluation” Committee at the discussion of the Membership Committee report on p. 2 and substitute “Membership” for “Evaluation.” The minutes as amended were approved by consensus.
4. Announcements
Director Jack Newby announced that HIV Consumer Rights Advocate Richard Bargetto
would be leaving Council support staff in a couple of weeks to work for UCSF.
Council Co-Chair Donald Soto said there was an upcoming ceremony noting the
anniversary of the First AIDS diagnosis.
• Update on meetings with San Francisco Board of Supervisors and Ammiano Resolution
Council Co-Chair Randy Allgaier reported that the Board of Supervisors’ agenda the next day included the Ammiano/Dufty resolution supporting the Council’s position on the reauthorization of the CARE Act. He said that the revisions now proposed by a bipartisan group were very complicated.
• HRSA Response Letter (HRSA Letter received 3/29/06: HAB Policy Notice-99-02, AMENDMENT #1, Document Title: The Use of Ryan White CARE Act Funds for Housing Referral Services and Short-term or Emergency Housing Needs
Mr. Newby said that no response had been received to the earlier inquiry. Ms. Michelle Long, DPH, said that the policy had still not been posted and that the 60 day period for comment had therefore not begun to run.
5. Public Comment
There was none.
6. Committee Check-in
Discuss any issues coming up at the different Committees, communication between Committee Co-chairs, and ensure linkage of Committee activities to the Full Council.
• I&P (Infrastructure and Policy) Committee Update
The I&P Committee discussed and approved the membership policies that the Steering Committee would discuss. They were also going to review with the housing working group the actions surrounding the SRO Working Group.
• COA (Community Outreach and Advocacy) Committee; Update to include HOPWA. Housing & SRO Task Force; Community Forums
There had been a community forum last week with a small group of attendees. The next forum will be June 22 at the MCC.
• Planning Committee Update
The Planning Committee had spent time discussing the eligibility criteria and the Marin presentation. Those would be discussed later in this meeting.
• Housing Work Group Update
The Housing Work Group would meet later in the week.
• Membership Committee Update: Closed Session policy for Applicant interviews
The Membership Committee had interviewed one candidate; on advice of the City Attorney, the interview was conducted in a public rather than closed session. Members of the Committee had also met with I&P to discuss the membership policies that would be discussed later in this meeting.
• Evaluation Committee Update
The Evaluation Committee would meet the day following this meeting.
• PoI (Points of Integration Update
• Current focus on the issues of a) late testers and nontesters; and b) PwP activities in care settings
• Co-Chairs attended a COE meting and began a dialogue on PwP activities in care settings and collaboration efforts
• PoI does not anticipate presenting at the Prioritization and Allocation Summit in August
Don had a conversation with Committee Co-Chair Bill Blum who told him that POI had no plans to make a presentation as part of the prioritization process.
7. Discussion of Policies and Procedures – VOTE
•The Committee will have a discussion and a possible VOTE for inclusion in the Council Policy & Procedure Manual:
• Membership Policies from I&P with Membership Co-Chair Review
There was a consensus to approve the proposed Membership Policies except for that involving Reimbursement. It was decided that Reimbursements are an administrative matter best left to staff with denials subject to appeal to the Membership Committee. Accordingly, the proposal was amended to provide that staff approve requests for reimbursement and denials by staff can be appealed to the Membership Committee.
Motion (Kleffner/Molnar) that the Membership Policy concerning Reimbursement as amended should be referred to the Full Council passed unanimously.
Motion (Allgaier/Thomas) that the other Membership Policies should be referred to the Full Council passed unanimously.
The Committee then considered the staggering of Co-Chair elections.
Motion (Allgaier/Siron) that the policy concerning staggering the election of the Co-Chairs should be referred to the Full Council passed unanimously.
8. Discussion of Marin County Presentation
Although Committee members had some questions concerning the Marin Presentation, there was no one from Marin present to answer them. Mr. Newby said he would talk to Council Member Sparkie Spaeth to give her an idea as to the questions that might be posed. Some were concerned over whether the Full Council Meeting would have enough time to adequately question the presenter over the presentation. There was also discussion over the process and the fact that an allocation had already been made to Marin for this fiscal year. Much of the trouble that Marin was having with the presentation might be ascribed to their changing fiscal years in order to be in synch with the Full Council. Mr. Newby said that Marin’s fiscal year problem was a 15 year ongoing problem now being addressed.
Council Member Wade Flores said that he was a member of the Marin County CARE Council and they have not approved any document to be presented the Full Council. He was not aware when that would happen. They were dealing with how to spend “extra” money and making sure that the funds on hand were spent properly.
Some suggested that the Council needed to oversee the Marin process more. Others said that it was difficult to reach that conclusion without being better informed by the folks in Marin responsible for their process. There was a consensus that oversight of Marin’s process might be difficult but could be a proper exercise of oversight by the Full Council. However, the prioritization process relied on the local agencies decisions in setting their priorities. For now, the important thing was for Council staff to make sure that their prioritization be completed in time for the Planning Committee’s August 8 meeting.
9. Discussion of San Mateo Presentation
San Mateo’s meeting on their presentation was not until the day after the Planning Committee met. Accordingly, the Council had not yet received their report. Mr. Newby would forward the report to the Co-Chairs as soon as received.
10. Discussion and Possible Action of Eligibility Criteria, Severe need, and Special Populations Definition
The Eligibility Criteria, Severe Need, and Special Populations Definition Worksheet should be changed so that the reference in the first Box to “EMA” is changed to “this County.” In addition, in the third and last box, the parenthetical comment, “(cite 2 or 3 examples based on current demographics/data),” should be struck.
Committee Co-Chair Laura Thomas reported that the Planning Committee recommended two things:
A. There should be no change in the eligibility requirements for this year.
B. The three-year plan’s recommendations on integration should be reaffirmed and the Council should ask for technical support to assist it in evaluating changing the eligibility criteria.
Motion (Allgaier/Kanios) that the recommendations of the Planning Committee should be forwarded to the Full Council passed with all in favor except for Ms. Kleffner who voted no.
11. Discussion of Funding Streams Overview
Mr. Newby said the overview was an update of a presentation made earlier by Ms. Thomas and that he would have a hand-out and a brief PowerPoint presentation for the Council Meeting.
12. Review Council Meeting May Agenda
Review and finalize next Full Council meeting agenda for Monday, May 22nd, 2006. The meeting will be located at the Milton Marks Convention Center, 455 Golden Gate Avenue, Lower Level San Diego A&B
• Scheduling Full Council May presentations(s)
• Prioritization and Allocation Timeline for August Summit Meetings
• Marin and San Mateo County Presentations
The Committee reached consensus on the order and time allotments for the various items on the next agenda for the Full Council.
There was some continued discussion of the appropriateness of the agenda item concerning Marin’s presentation.
13. Next Meeting Date and Agenda Items
• The next Steering Committee meeting will be on Monday, June 26th, 2006. Determine June agenda items.
14. Adjournment
The Committee adjourned at 7:07 pm.
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