HIV Health Services Planning Council
Steering Committee DRAFT Minutes
Monday, October 16, 2006
SFDPH 25 Van Ness Avenue, Room 330B
5:00 -7:00pm

Committee Members Present: CM Herman (Council Co-Chair), CM Simmons (Planning Co-Chair),CM Siron (I&P Co-Chair), CM Kleffner (Membership Co-Chair), CM Kanios (Council Co-Chair), CM Soto (Council Co-Chair), CM Blum (POI Co-Chair), CM Hicks (Evaluation Co-Chair), CM Molnar (Membership Co-Chair)

Committee Members Absent: CM Thomas

Other Council Members Present: None

Others Present: None

Council Support Staff: Ray West, Susan Latham, Joe Lynn, Enrique Asis

1. Introductions

The meeting was called to order at 5:06 p.m. and everyone introduced themselves.

2. Review/Approve Agenda

The agenda was reviewed and approved by consensus.

3. Review/Approve May15th, 2006; June 19 th, 2006; July 17, 2006 and August 21 st, 2006 Minutes

All minutes were reviewed and approved by consensus.

4. Announcements

CM Blum has been offered position of Asst. Director HIV Care Services and will be tendering resignation from CARE Council.

5. Public Comment

There was no public comment.

6. Committee Check-in

Discuss any issues coming up at the different Committees, communication between Committee Co-chairs, and ensure linkage of Committee activities to the Full Council.

• I&P(Infrastructure and Policy) and Evaluation Committee Update

CM Siron moving to Planning – work plan has been established.

Joint meeting has occurred.

CM Hicks announced that the newly formed committee will meet on Thursdays from 4:30-6:30.

CM Hicks discussed the outcome of the latest evaluation and proposals for the upcoming year. Three (3) main things were noted:

• The number of full council meetings done in a year.
• People feel that there are a lot of meetings prior to the summit.
• There is a need for balance between information need and understanding.
• Presentations.
• Need to work with presenters regarding quality of presentations. People like to have information in advance so they can feel better engaged.
• Smaller work groups from time to time were also suggested.
• People would like a summary type of presentation.
• PWHLA Caucus should be reinstated with meetings to occur on a quarterly basis.

There was general discussion and consensus that the CARE Council membership is made of individuals with different educational levels and varying understanding capabilities. In addition, the varying presentation constraints discussed included:

• Quality
• Timing
• Length
• Relativity to Council business
• Availability of information from Grantee
• Learning curves for individual Council Members

• COA (Community Outreach and Advocacy) Committee

There is no update.

• Planning Committee Update

CM Simmons reviewed the evaluation and recommendations from the summit. Planning co-chairs did not think some of the recommendations are realistic.

CM Simmons also gave and update regarding the stalled Reauthorization Bill.

CM Thomas is working on draft schedule for prioritization and reallocation.

• Membership Committee Update:

CM Molnar announced that Membership assignments are complete.

• PoI (Points of Integration) Update

POI has defined a work plan to be implemented over a period of six months. Major issues include late testers and prevention with positives in care settings.

There are eight (8) draft recommendations.

On January 12 th, 2007 there will be a tri-county provider meeting to continue conversation started in Prevention with Positives conference held in Ontario.

• Board of Supervisors’ Comprehensive HIV/AIDS Housing Work Group

CM Simmons announced that a second meeting of the subcommittee was held. The Work Group was formed to look at the need for housing in SF and what is/not available. Also being looked at is whether we should:

• focus on keeping what we have
• restore housing that has been lost

7. Update on Grant Application

• The grant was electronically submitted by the Department of Health HIV Health Services on September 28, 2006.

8. December Committee and Full Council Meeting Schedule

This item will be decided at next full council meeting.

9. Ryan White CARE Act Reauthorization Update

There was no update on this item.

10. Discussion Regarding the Planning Council’s Appointment of Council Member Laura Thomas to the Board of Supervisors’ Comprehensive HIV/AIDS Housing Work Group

Motion to appoint CM Thomas as the CARE Council representative to the BOS Comprehensive HIV/AIDS Housing Work Group (CM Siron/CM Hicks).

Vote

This motion passed unanimously.

11. Discussion and Possible Action Regarding Policies and Procedures Manual – VOTE

• Committee Motion from Non–Committee Members

CM Siron presented the policy from the joint Evaluation/I&P committee to be presented with recommendation for forwarding and vote at the next full CARE Council meeting.

There was general discussion with individual members expressing their concerns and support for the policy.

Vote

Favor Eight (8)

Opposed One (1)

This motion passed and the policy is to be forwarded to full council for vote.

12. Notice of Bylaws Change: ARTICLE V, Section 1 – LEAVE OF ABSENCE

• This item will be noticed on the Full Council October Agenda and then itemized for the VOTE on the November Full Council Agenda
• Final Review of Attendance Bylaw for October Council Meeting
• This motion passed unanimously

13. Development of October Council Agenda

There was discussion regarding the October agenda and the time allocations for items. Council Support will address the time allocations to ensure sufficient time for each agenda item.

14. Next Meeting Date and Agenda Items

The next meeting will be held on Monday, November 20 th, at the same location.

15. Adjournment

The meeting adjourned at 6:45 p.m.

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