HIV Health Services Planning Council
Steering Committee DRAFT Minutes
Monday, November 20, 2006
SFDPH 25 Van Ness Avenue, Room 330B
5:00 -7:00pm
Committee Members Present: CM Herman, CM Kanios, CM Soto, CM Thomas, CM Hicks
Committee Members Absent: CM Spaeth, CM Allgaier, CM Simmons, CM Molnar
Other Council Members Present: CM Siron, CM Durio
Others Present: Bill Blum (SFDPH HIV HS)
Council Support Staff: Jack Newby, Susan Latham, Ray West, Joe Lynn
1. Introductions
The meeting was called to order at 5:10 p.m. and everyone present introduced themselves.
2. Review/Approve Agenda
Item number 10 will be moved to number 7.
The agenda was reviewed and approved by consensus with modification.
3. Review/Approve October 16 th, 2006 Minutes
Laura Thomas present was late.
The minutes were approved as amended by consensus.
4. Announcements
CM Siron announced that effective January 1 st, 2007 the SRO Task Force is accepting applications for the upcoming year.
5. Public Comment
There was no public comment.
6. Committee Check-in and Introduction of New Committee Co-Chairs
CM Allgaier and CM Spaeth, Committee Co-Chairs were not available for this meeting
Mr. Newby reviewed the voting procedures memorandum issued to Infrastructure and Policy/Evaluation Committee dated October 30, 2006.
CM Durio reported that the committee met but did not have quorum. They were unable to vote on agenda items but did go through the advocacy report and discussed community forums for 2007.
CM Thomas and CM Simmons are the co-chairs and set-up the prioritization and allocation calendar for 2006
A joint meeting with Policy and Evaluation and Evaluation is recommended to establish further understanding and communication regarding the upcoming FY calendar.
CM Hicks/Molnar announced that Membership is recommending three (3) persons for membership at the November Council meeting.
Of note, Veronica Pillatzke is a Title IV candidate. Maritza Pellagos represents a Native American constituency and has a connection with the latino/a community. George Stevens is a board member of MAITRI A Compassionate Care Facility.
Bill Blum, SF DPH, reported that Prevention has defined new work plan and it has been presented to HPPC with three (3) recommendations (Attachment B).
At this point, the CARE Council has three (3) members on this committee including CM Kanios, CM Pearce and CM Philip. With CM Blum’s resignation to become a member of SFDPH staff, the committee chair position is being evaluated by the committee. There will be a joint meeting between the CARE Council and HPPC currently scheduled for February 2007.
In 2006 the committee focused discussion on
Disclosure
Late testing
Serosorting and Strategic positioning
CM Thomas presented the update that the Housing Work Group is continuing to meet and address the housing needs of Persons Living With HIV/AIDS in the San Francisco area. They are looking at:
- Ways to reform the current system
- Housing wait list
December 5 th is the next meeting from 2-4 p.m at City Hall, Second Floor.
7. Discussion of 2006 – 2007 Prioritization and Allocation Calendar
CM Thomas adapted last years schedule for next year and presented the proposed calendar. The entire calendar is based on the current legislative environment and is timed according to availability.
In preparing the calendar, it was also taken into consideration that the Planning Committee will review all major presentations with the presenters a couple of months before the Council meeting. A sub group will have seen all presentations before they go to the Council. In addition, there will be an attempt to integrate training into the presentations. Planning or staff should also put context into the presentations prior/following to explicitly discuss the major items considered.
Reauthorization updates will presented at each meeting until something happens. Hopefully new legislation will not have the same impact on District 8, San Francisco. SF EMA may be living under the current law for the next year.
Other calendar notes include:
- Outside county presentations will be in February.
- SFDPH is willing to incorporate training with Reggie basics in April. Written basics can be provided at that time.
- A presentation on a service category is to be presented in May and the category will be picked at a later date.
- There will be a work group for funding streams in June.
- Reggie and Quality Management should be coordinated in timing and will be presented in July. For consideration, analysis and trends are available for the last two years, but sub- population information has not been used. Demographics is also something that can be looked at. In addition, more in depth training can be done for Council Members outside of Council meetings.
- The second July meeting will be other counties priorities and allocations presentations.
- There are currently only two meetings in August.
It was noted that the calendar must be set with regard to grantees time and data management.
With respect to special need research funding, it was noted that CARE Council is still waiting for HRSA request information.
No COA forums on schedule and the 3 rd meeting in August is deleted from the calendar.
Motion – To adopt the 2007 Prioritization and Allocation Schedule as presented by CM Thomas and CM Simmons with the Summit dates to be August 16 th and 18 th and the July Care Council meetings to be July 9 th and 23 rd and COA fora to be established at a later date by CM Siron/Herman.
Vote
Approved by consensus
8. Steering Committee Retreat Discussion of Possible Dates and Subjects
January 26, 2007 has been established by consensus to be the retreat date.
9. Formation of Work Group for Other Funding Streams
The Committee looked at the formation of a Other Funding Streams Work Group. The intent is to look at other funding streams for HIV services in the San Francisco EMA.
Motion to form work group.
Vote
Approved by consensus.This task must be completed by the end of May 2007.
10. Three Year Plan Discussion to Include Priority Groups and Counties
Mr. Newby discussed objective 1.3
- 2 basic things
Council support Action Item - will look into bullet #2
Item #3 involves the AIDS Office.
Direction for this goal is requested with respect to the areas of focus. The Needs Assessment can be completed by Harder+CO as they have done prior needs assessments for the CARE Council and have submitted a bid.
After discussion regarding the various focus populations that the COA Committee are also looking there was extreme interest in better understanding the women with HIV/AIDS population. In particular, more information regarding women of color is desired. It is inherent that those with pasts of incarceration will also be included.
Motion – to pursue a Needs Assessment with Harder+Co with the directive of looking at the women with HIV population, in particular women of color.
Vote
Approved by consensus.CM Hicks noted that despite the committee decision to pursue an assessment of women, there is still interest in the “Over 50” population for next years calendar.
Action item – this will be forwarded as a voted item to the full council with recommendation.
Mr. Newby clarified that Bullet #2 further addressed joint meetings with other EMA’s
CM Thomas noted that this needs grantee cooperation and the grantee has the standing to address the EMA county meeting. The Committee would like AIDS office to call a meeting and address this issue.
11. Ryan White CARE Act Reauthorization Update
CM Thomas announced that there will be Reauthorization updates at each meeting until something happens. It is hopeful that new legislation that the San Francisco EMA may be living under the current law for the next year.
There is currently a continuing resolution until December. The San Francisco EMA may expect a very late award.
12. Bylaws Change: ARTICLE V, Section 1 – LEAVE OF ABSENCE
This item was approved at the October Steering Committee meeting, noticed on the Full Council October Agenda and will be itemized for the VOTE on the November Full Council Agenda.
13. Development of November 27 th Council Agenda
This full council meeting will be held at Walden House, 1885 Mission Street @ 15 th Street, on the third floor, 4:30 – 7:30pm.
Agenda items to be included are:
- Steering Committee Report after public comment
- Introduction of co-chairs.
- Add report on 3 yr plan implementation to include priority group (women) Vote
- Other funding streams
- 2007 Prioritization and Allocation Calendar
- Needs Assessment Work Group
- Peg Taylor, Chief of the CARE Section of the State Office of AIDS. deleted
14. Next Meeting ,Date and Agenda Items
Please Note: The full council meeting has been moved up one week to Monday, December 18 th, 2006, San Diego Rooms B&C.
15. Adjournment
The meeting adjourned at 6:50 p.m.