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To create the ideal health care system for people living with HIV/AIDS.

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Policy & Procedure Manual

Section A: Council Foundation

  1. Mission Statement & Council Overview
  2. Legislative Summary
  3. By-Laws
  4. Guiding Principles
  5. Rules of Respectful Engagement

Section B: Becoming & Serving as a Council Member

  1. Council Member Rights & Responsibilities
  2. Council Member Job Description & Policies
        1. Council Co-Chair
        2. Committee Co-Chair
        3. Council Member
        4. At-Large Steering Committee Member
        5. CAEAR Coalition Representative
        6. LTCCC Representative
        7. HIV Prevention Council Representative
        8. Part B Representation
  3. Nondiscrimination
  4. Cultural Humility/Equity Statement
  5. Recruitment
  6. Application, Interview, & Appointment
  7. Orientation & Training
  8. Mentoring Program
  9. Meeting Attendance
  10. Excused Absence
  11. Leave of Absence
  12. Membership Renewal
  13. Resignation
  14. Conflict Resolution
  15. Corrective Action & Involuntary Removal
  16. Conflict of Interest
  17. Council Member Reimbursement

Section C: Council Structure & Committees

  1. Organizational Charts
        1. Administrative
        2. Council Structure
  2. Standing Committees Descriptions & Mission Statements
        1. Steering
  3. Committee Assignments
  4. Relationship between HHSPC and Marin & San Mateo Counties
  5. Establishment, Development, & Operation of Work Groups
        1. PLWH Advocacy Group
        2. Community Outreach & Listening Activities (COLA) Mission Statement & Description
  6. Supervision of Planning Council Director

Section D: Decision-making, Voting, & Operations

  1. Council Decision-Making Flow Chart
  2. Development of Council Agenda
  3. Committee & Work Group Motions and Voting
  4. Proxy Designation & Voting
  5. Tie Votes
  6. Priority Setting & Resource Allocation
  7. Unfunds
  8. Vouchers
  9. Development of Comprehensive Plan
  10. Council Member Manual Updates/Changes

Section E: External Stakeholders

  1. Public Comment
  2. Consumer Rights & Responsibilities
  3. HIV Consumer Advocacy Project Program Description
  4. Provider Input
  5. Grantee Assessment
  6. Media Policy
  7. Requests for Letters of Support
  8. Yahoo Group Policy

Section F: Legislation

  1. Ryan White Program Overview & Legislation
        1. Ryan White Legislation
        2. Ryan White Overview
        3. Part A Overview
  2. Brown Act
        1. Brown Act Updates
  3. Sunshine Ordinance
  4. FPPC Reporting Requirements & Forms

Section G: Appendix, including Directives

  1. EMA Eligibility Criteria, Definition of Severe Need & Special Populations
  2. Establishing Centers of Excellence
  3. Harm Reduction
  4. Parliamentary Procedures
  5. Cultural Humility Tools
  6. Mentor Program Guidelines
  7. Model for Resolving Conflict
  8. Terms, Definitions, & Acronyms
        1. Acronyms
        2. HRSA Glossary of Terms

Section H: Forms

  1. Committee Assignment Request Form
  2. Council Meeting Evaluation Form
  3. SF EMA HIV Planning Council Application
  4. Council Member Conflict of Interest Declaration & List of Acronyms
  5. Council Member Renewal Application
  6. Council Member Exit Interview Form
  7. Form 700- Statement of Economic Interests

 

 
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