II. Roll Call
Council Support called the roll. Quorum was met.
Ten Council members were absent as of the beginning of the meeting. (See Column 1, on Attachment A).
III. Review and Approval of Agenda
Council Members reviewed the agenda. CM Byers moved to approve the agenda.
Seconded.
Without changes, the agenda was approved by consensus.
IV. Review and Approval of Minutes- April 25, 2005
Council Members reviewed the minutes from the April 25, 2005 Council Meeting.
CM Hume moved to approve the minutes. CM Thomas seconded. Without objection,
all were in favor of approving the minutes.
V. General Announcements
CM Booker reminded Council members to take time to complete the Meeting Evaluation
Forms.
Council Support Wilhelmina Parker provided an update on the Mentorship Program, and indicated that several Council Members have volunteered to participate in the program.
CM Thomas announced that Continuum’s board decided to close the adult day program and the last day is this coming Friday, May 27. The decision was made to close the program because it could not be run on current reimbursements and no additional funding streams could be identified. Clients are being transitioned. The other five programs of Continuum are alive and well. CM Thomas introduced Chiquita Tuttle, the new Interim E.D.
CM Molnar announced an event on a Women’s Forum (flyers available).
CM Antonetty announced that she is sending around a card and envelope for contributions for the purchase of a gift certificate for Council Support, Leah Crask who is having a baby.
CM Banks announced that he would like to see a larger turnout at the Women’s Forum event than has been seen in prior years.
VI. Public Comment
Chiquita Tuttle announced that she has been doing interim ED positions for
several years, and asked members of the Planning Council to be patient and
supportive of Continuum as they are looking for other ways to provide these
services to the community.
(A client/member of Continuum) announced that he is being affected by cuts at Continuum. He is trying to find another program and has discovered that he is either too old or too young to qualify. He hopes that in the near future, the doors of Continuum’s adult day care program are reopened at least twice a week.
Peter Fogel with Walden House thanked the Council with regard to their difficult decisions. He indicated that there has been a significant reduction in beds in residential treatment facilities. He stated that this has had a huge impact on people’s health. He asked the Council to keep this in mind when considering budget cuts.
CM McMurray announced that today is his last council meeting, as he has been called to be a pastor of an MCC church in Gainseville, Florida. He expressed appreciation for serving on the Council, but now must answer another calling. He said this is a bitter-sweet decision, and plans to take everything he has learned here with him to Florida, and encouraged other Council Members to stay in touch. He thanked co-chairs of the Council and of his committee. Council Members applauded CM McMurray for his contribution to the Council.
VII. CARE Title I FY2005 Planned Allocation-VOTE
Brenda Walker, Director Budget and Finance, AIDS Office
The Council will vote whether to approve the Care Title I FY 2005 Allocations.
Russ Zellers announced that Brenda Walker was unable to attend and indicated that he would pick up where left off last month. Mr. Zellers pointed everyone to the budget documents (on file at Council Support Offices). Mr. Zellers reviewed the budget with Council Members.
CM Pugh asked a question about detox and Mr. Zellers explained.
CM Sallee asked about the current extended contracts from the ISPs. Mr. Zellers
explained the cut with regard to those services going into the COEs to avoid
doing a lot of extra contracts.
CM Banks asked about administrative costs, whether this was COEs or something
else. Mr. Zellers indicated that this refers to the 5% allowed for DPH administrative
expenses.
CM Thomas asked if the San Mateo and Marin counties allocations would be listed
on the same spreadsheet. Mr. Zellers explained that the counties are preparing
a similar budget.
Michelle indicated that this was provided by the counties at a previous meeting.
Mr. Zellers also indicated that the HRSA categories are noted on the documents
he provided.
CM Simmons thanked Mr. Zellers for coming, and directed a comment to the AIDS
Office, and indicated that the process has been delayed for three months because
of Ms. Walker’s inability to attend, and now the letter needs to be signed
and sent tomorrow. He suggested that this is inconsiderate of the Council.
CM Hume supported CM Simmons’ comments, as this could have been done
last month. He expressed thanks to Mr. Zellers, but believes it is unacceptable
for Ms. Walker to disrespect the Council by not attending and suggested that
this cannot happen again. Mr. Zellers explained that HIV Health Services knows
the numbers equally as well as fiscal.
Michelle Long Dixon corrected the record and stated that the Council has not
been waiting on Ms. Walker for three months. She indicated that the information
was given in advance so it could be reviewed and it was planned this way. She
needs for the rest of the Council to understand, and she suggested that the
comments in general announcements are not appreciated by the grantee who is
staffing ten committees of the Council. She suggested that nobody at the table
has commented about the inappropriateness of certain comments by Council members.
Creating barriers, acting unprofessionally, and calling names is not the way
to work collaboratively. She invited the Council to think about why people
don’t come back when invited as guests.
CM Banks indicated that nobody wanted to stay fifteen minutes late to listen
to Ms. Walker’s presentation at a previous Council meeting. If this information
is so important why couldn’t anybody stay longer. He suggested rigorous
introspection to determine what role the Council plays in this matter and the
communication problems.
CM Allgaier commented that the Council and AIDS Office has been generating tension, and reminded Council Members of the need to work together and that the AIDS Office staff are guests. Co-chairs have been discussing ways to improve the working relationship, and suggested everyone become familiar with the Memorandum of Understanding which spells out communication and reporting between the Council and the AIDS Office.
CM Pearce commented that he has been on the Council for many years and it seems to him that lately tensions have been higher than usual. CM Pearce discussed specifics examples that have occurred over the past few weeks at various Committee meetings, and indicated that everyone is trying to accomplish the same thing. He suggested that the games stop and people work together and stop pointing fingers.
Mr. Loyce of the AIDS Office commented that there are high levels of tension recognized by the AIDS Office. They have responsibility for communicating things to the Council and its committees to resolve the issues that have emerged. He plans to take a more active role in these issues and attempt to address them as they emerge. He is interested in going forward and stated that pointing fingers is not productive. Mr. Loyce provided his phone number (554-8461) and invited people to call to discuss issues and concerns.
CM Booker asked if anyone had specific comments or questions regarding the budget.
CM Thomas made a motion to approve the FY2005 Title I and Title II Allocations
as represented on the spreadsheet. CM Pugh seconded.
No further discussion.
Public Comment on this item
No public comments.
Roll Call Vote (COLUMN 2 on Attachment A). All were in favor of approving the
budget.
VIII. Prioritization Schedule Update
Laura Thomas, Planning Committee Co-Chair
CM Thomas provided an update on the prioritization schedule. First meeting
in July 11, and the second on July 25. She discussed the two-day meeting on
August 26 and 27. She indicated that a location is being worked on for this
two-day meeting.
CM Allgaier added that an outside facilitator is being sought, and Council
Support and the Planning Committee have not identified who that will be. CM
Allgaier invited Council Members to offer names of anyone interested in filling
this role.
No public comment on this item.
IX. Dinner Break
X. Reggie Presentation
Celinda Cantu, HIV Health Services Data Coordinator, AIDS Office
Celinda Cantu provided a presentation on the Reggie System. (Handouts available
at Council Support Offices). Several Council Members addressed questions to
Ms. Cantu which she answered during the presentation. Several Council Members
asked for specific items that could be run through the Reggie System. Council
Support to provide these to Celinda at a later date.
Public Comment on this item
One public comment included that Reggie data is only a snapshot, and indicated
that it has more possibilities than is being looked at. She suggested that
a more focused picture could be obtained by looking at the data at different
ways.
XI. Working Group Updates
Co-Chairs of Working Groups will present an update of activities and progress.
(Because the meeting was ahead of schedule, this item was discussed prior to
dinner break).
CM Kanios read into the record a document provided by Council Support (on file
at Council Support offices), providing an update with the Needs Assessment
Working Group. CM Kanios indicated the date of the next meeting and discussed
that it has been a pleasure working with Harder & Company.
CM Banks indicated that he took the survey and some of the questions were extremely
hard to answer. The people running the survey were unbiased and not trying
to solicit particular answers. He drew attention to grammatical errors on the
survey. He expressed confusion with regard to definitions on the survey.
CM Kanios invited CM Banks to the next Needs Assessment working group. He suggested
that the survey is client friendly and provider friendly.
CM Sweetin provided an update on the Counties Working Group and indicated
that the group developed a list of 20 items to be addressed, as well as a mission
statement and scope of work. She stated that the working group now has a handle
on what will work for the group, expectations, relationships, rules, etc.
CM Hume asked for the ultimate goal of the Counties Working Group. CM Sweetin
read the Mission Statement for the Council.
CM Banks indicated that he heard nothing about “consumers” in that
Mission Statement.
CM Sweetin suggested that consumers are not considered separate from the Advisory
Board, and that over half are consumers. She invited CM Banks to attend the
next Counties Working Group.
CM Antonetty invited anyone with questions to attend the next Housing Work
Group meeting. She provided a review of the policies and procedures in place
with regard to length of stay in certain housing programs, the recent HRSA
consultant visit, and his observations, the recommendations to HRSA. She indicated
that the issues will be continued to be discussed, primarily the issue with
regard to moving “housing case management” to a separate category
out of housing so as not to inflate that category.
CM Allgaier thanked Council Support and AIDS Office staff, for the added work
of the ad hoc committee working groups.
Public Comment on this item. No public comments.
XII. New Business/ Next Agenda
CM Booker reminded Council members to complete their meeting evaluation forms.
XIII. Adjourned
CM Booker adjourned the meeting at 7:20 pm.
Note: Agenda items are subject to change, postponement, or removal. Meeting
agendas are considered to be in DRAFT form until reviewed and approved by Committee
attendees.
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