DRAFT MINUTES
I. Call to Order
Co-Chair Soto called the meeting to order at 4:45 p.m.
II. CM Thomas explained a bit of history regarding the sudden death of Mike
Pendo and his role at the AIDS Office. The Council recognized a moment of
silence honoring
Mike Pendo, Health Educator, AIDS Office.
III. Roll Call
Council Support called roll. Present. Quorum was met. [See Roll Call, Attachment
A, Column 1]
IV. Review and Approval of Agenda
The Council reviewed and approved the agenda by consensus.
V. Review of Minutes- October 24, 2005
Council Members reviewed the minutes from the October 24, 2005 Council Meeting.
The following changes were noted:
• None.
The minutes were approved by consensus.
Public comment on minutes. Patrick Monette-Shaw mentioned an item regarding
the Rollover Funds discussion at the October 24 meeting, and stated that
he had brought
up conflict of interest violations. He commented that omissions to the minutes
did not include these conflict of interest discussions, and consequently he will
be filing a complaint.
No other public comment.
VI. General Announcements
Council Members made the following announcements:
• Mark Molnar announced an event for World AIDS Day sponsored by Shanti.
• Wilfredo Ortiz announced the successful event in the Bayview community,
and provided details on attendance and feedback. CM Ortiz added that the COA
Committee is
very short of members and requested to have new members consider the COA Committee.
He mentioned that one request was to have the full council meet in the Bayview
at some point.
• Susan Latham announced her arrival as the new Administrative Coordinator
for
Planning Council Support.
• Co-Chair Soto reminded Council Members to complete their Meeting Evaluation
Forms.
VII. Public Comment
Patrick Monette-Shaw commented regarding Laguna Honda Hospital AIDS Unit, and
mentioned that it will be renamed to the Positive Care Unit as of December
1st for World AIDS Day. He discussed his concerns about inappropriate expansion
of hiking trails for the facility. He suggested that Council Members call
the Laguna Honda main number for more details, and encouraged Council Members
to become more familiar with the situation there.
Rebecca Smith from Marin County Division of Public Health introduce herself.
She thanked Council Support for getting minutes and agendas posted on the website.
VIII. Council Membership Applicants Scheduled for Interview
Mark Molnar and Dorothy Kleffner, Membership Committee Co-Chairs
CM Kleffner named the three people scheduled for interviews at the December
Membership Committee meeting. She encouraged Council Members to forward comments
or attend the interview to offer feedback. CM Kleffner announced two resignations
from the Council: CM Callandrillo and CM Smelcer.
CM Molnar added that there are two additional Council Members, CM Pugh and CM Oropeza with approved leave of absences. He reminded Council Members of the date of the next Membership Committee meeting and invited them to attend.
Council discussed the number of Council Members on leave of absence and how
this affects quorum and other issues. Membership Committee co-chairs agreed
they would re-visit this issue.
Public Comment on this item.
No public comment.
IX. Unfunds Allocation and One-Time Funds – VOTE
Michelle Long, Director, HIV Services and Russ Zellers, Assistant Director,
HIV Health Services
The Council will review and discuss a recommendation from HIV Health Service
regarding the unfunds allocation and one-time funds, and vote whether to approve
the recommendation.
[This item postponed pending the arrival of the presenters]. Russ Zellers
discussed the details of the Unfunds Policy approved by Council as it relates
to the proposed plan. Document on file at Council Support offices. Mr. Zellers
reviewed the details of the categories that will receive portions of the funds.
Council Members directed questions to Mr. Zellers who provided thoughtful and
succinct responses.
Public Comment on this item.
Patrick Monette-Shaw commented on details regarding a memorandum that had been
addressed to Steering Committee. Mr. Zellers clarified. Mr. Shaw continued
with comments about how the Council would approve this plan.
No further public comment.
VOTE ON AIDS OFFICE PROPOSED PLAN FOR ONE-TIME FUNDS.
By a show of hands all were in favor, none opposed. 1 recusal.
The motion to approve the AIDS Office proposal for one-time funds was approved.
X. Unfunds Policy Review – VOTE
Ayisha Benham, Co-Chair Infrastructure & Policy Committee
CM Benham reviewed with Committee the draft revised Unfunds Policy. Council
discussed the changes made to the document. Since this is coming from Steering,
it does not require a second.
Public Comment on this item. None.
ROLL-CALL VOTE ON APPROVAL OF UNFUNDS POLICY
[See Attachment
A, Column 2]. Unanimous in Favor.
The motion to approve the Unfunds Policy was approved.
ACTION: Council Support to include the Unfunds Policy to the Policy & Procedure
Manual.
XI. Comprehensive Plan Objectives and Action Steps
Don Soto and Randy Allgaier, Comprehensive Plan Working Group
A presentation from the Comprehensive Plan Working Group and review of SF Objectives & Action
Steps.
Co-Chairs of the Comprehensive Plan Working Group introduced Robert Whirry, the Plan Consultant. Mr. Whirry reviewed a PowerPoint presentation with Council regarding the Comprehensive Plan Objectives and Action Steps. (Document on file at Council Support Offices).
Council Members discussed.
CM Thomas brought to the attention of Council an error on the powerpoint presentation,
which is correct on the actual handout of the goals, objectives, and action
steps.
Council applauded Robert Whirry on the work performed on this document and the other activities of the working group.
Robert mentioned that complete copies of the Plan would be made available
to those who request it from Council Support.
Public Comment on this item.
Patrick Monette-Shaw made a comment regarding one of the goals for those who
may be out of care and made a suggestion for moving one of the action steps
to another goal.
No other public comments.
XII. Dinner Break
XIII. Policy & Procedure Review – VOTE
Ayisha Benham, Co-Chair Infrastructure & Policy Committee
CM Benham, co-chair of I&P Committee, reviewed with Council the policies
and procedures that have been brought to the Council for review and approval.
She explained that these policies have been reviewed ad infinitum and also
reviewed and approved at Steering. Co-Chair Allgaier reviewed one change to
the public comment policy that was implemented by Steering after approval of
I&P
Regarding the following policies, Council discussed:
Website Links for Ryan White CARE Act and HRSA Policy Updates
Meeting Procedures Policy-Public Comment
Committee Development and Organization Policy
Policy and Procedure Manual Update and Review Policy
Membership of Steering Committee
Council Decision Making Matrix
Development of Full Council Agenda
Public Comment on this item.
None.
VOTE BY SHOW OF HAND FOR APPROVING ALL OF THE ABOVE POLICIES. ALL IN FAVOR.
NONE OPPOSED.
ACTION: Council Support to include these approved policies into the Council
Policy & Procedure Manual
XIV. Medicare Part D Update
Randy Allgaier, Council Co-Chair
Co-Chair Allgaier reviewed with Council the latest information regarding the new Medicare Part D prescription plans. Handouts of Co-Chair Allgaier’s powerpoint presentation were made available. Technical difficulties prohibited the presentation from being projected. Document on file at Council Support Offices. Council discussed.
Public Comment on this item.
No public comment.
XV. New Business/ Next Agenda
Co-Chair Soto reminded Council Members to complete their Meeting Evaluation
Forms.
Co-Chair Soto reminded Council Members about the meeting date and time of the
next Council Meeting. The next Council Meeting will be on December 19, 2005
from 4:30-7:30 p.m. returning to the usual location at the State Building.
Co-Chair Allgaier distributed Certificates of Appreciation to those Council
Members who were present.
Council Members discussed items for inclusion on next month’s agenda:
None specifically identified.
XVI. Adjourned
Co-Chair Soto adjourned the meeting at 7:35 p.m.
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