Dion and Tom provided a brief introduction regarding Will Carter and his recent untimely death. Dion mentioned that she and Mr. Carter were both previously co-chairs of the Health Services Planning Council. Tom and Mr. Carter were also co-chairs together and he elaborated on the accomplishments of Mr. Carter. Other Council Members recalled memories of working with Will Carter and his unique style of getting things done, and his contributions to seeing the formation of Centers of Excellence and Council Support.
The Council recognized a moment of silence in memory of Will Carter and dedicated this meeting in his honor.
Council Support called roll and quorum was met. [See Attachment A, Column 1].
Council reviewed the agenda and it was approved by consensus.
Council reviewed the minutes from December 19, 2005 and without any changes or revisions, they were approved by consensus.
• Co-Chair Allgaier announced that a translator, Jose Cardoza, will be working with two Spanish-speaking Council Members, and asked for patience with Council Members while the details are worked out.
• Co-Chair Allgaier thanked the other co-chairs for their work during his absences with illness over the past few weeks.
• Co-Chair Allgaier reminded Council Members to complete their Meeting Evaluation Forms.
• Co-Chair Allgaier announced the presence of new Council Members: Heriberto Quesada, Micke Ulate, Susan Philip, and Aimee Barnes.
• Jack Newby reminded Council Members about the Council Support Evaluation that has been distributed via Survey Monkey and the importance of responding as there is a cut-off date. He mentioned that Gilda Mansour is the intern conducting the survey.
• Jack Newby welcomed back Anita Booker after her Leave of Absence and presented a Certificate of Appreciation for her work as a co-chair.
• CM Antonetty announced a new program planner at HUH, Lori Cook, who was present at the meeting and may be presenting information to the Council in the future.
• CM Byers announced that the State Senate has moved one step closer to names reporting for HIV positive people in the State of California. He will update Council as information becomes available.
• Co-Chair Allgaier informed Council Members regarding a Medicare Part D an emergency 30-day State fund for people who may need assistance obtaining medications during the transition period. He thanked and congratulated the State Office of AIDS on this work and CM Byers indicated he would pass that on to the staff at the State Office of AIDS.
• [The following announcement was submitted to Council Support after the meeting and is included herein for reference: Council recognizes CM Pearce for his many years of contributions on both the Planning and Prevention Councils. CM Pearce celebrates his birthday this week and, although he has not disclosed his actual age, it should be noted by Membership Committee (of which CM Pearce is an active member) that he can no longer consider “Youth” as a category of representation.]
No public comments.
Michelle Long, Director, HIV Health Services, Department of Public Health
Michelle Long presented the quarterly report from HIV Health Services, Department of Health to the Planning Council. She distributed two documents that included Contract Status Report, Conditions of award met Sept. 2005-Dec. 2005, Quality Management, Unobligated Funds Reallocated, and Funds Carried Forward from FY 2004-05; and CoE Update. (Documents on File at Council Support Offices). She was specific in noting that there are no specific numbers with regard to Centers of Excellence. At the time there are not many accomplishments to report although clients are using the CoEs, but reports or data will not be available for a short time. She discussed in detail some of the challenges involved in the start-up with the Centers of Excellence, and opened up for comments from those present.
Council Members directed questions and comments to Michelle Long. She provided succinct and informative responses.
No public comment on this item.
Maree Kay Parisi, HIV/AIDS Statistics & Epidemiology, Department of Public Health
Maree Kay Parisi from the HIV/AIDS Statistics & Epidemiology, Department of Public Health provided a report on the Medical Monitoring Project. (Copy of PowerPoint presentation on file at Council Support Offices). Council Members directed questions and comments to Ms. Parisi who provided succinct and informative responses.
No public comment on this item.
With no Infrastructure & Policy Committee Co-Chair present, Co-Chair Allgaier provided a review of the Council policies and procedures for review and vote of approval to be included in the Council Policy & Procedure Manual:
• Community Outreach Committee Policies
COA Committee State of Values – Council reviewed. No comments.
Consumer Input and Development of Community Fora – Council reviewed.
Minor comments, no revisions.
Provider Input – Council reviewed. No comments.
COA Committee – Council reviewed. No comments.
Consumer Rights and Responsibilities – Council reviewed. No comments.• Membership Committee Policies
Demographics and Membership Selection Criteria Policy – Council reviewed, no comments.
Conflict of Interest Policy – Council reviewed no comments.
Residence Requirements Policy – Council reviewed, no comments.
Excused Absences Due to Illness Policy – Council reviewed, no comments.
Resignation Policy – Council reviewed, no comments.
Orientation and Training Policy – Council reviewed and approved with minor changes noted by Council Support.
ACTION: COUNCIL SUPPORT TO MODIFY ORIENTATION AND TRAINING POLICY AS DISCUSSED AT FC MEETING 1/23/06
Mentoring Program Policy – Council reviewed, no comments.
Proxy Voting Policy – Co-Chair Allgaier reminded Council Members about the specifics of the proxy voting policy. Council reviewed and CM Brown made a recommendation for a change to the title. No second. No other comments.
CM Kleffner made an alternate motion to include language regarding the specifics about San Francisco proxy prohibition. Seconded.
Council discussed.
CM Byers mentioned that this may have some confusion regarding the use of the term of having an alternate for the State government representative.
CM Thomas suggested a separate policy relating to “alternates” and leave the current policy as is.
CM DiCrocco suggested withdrawing CM Kleffner’s motion and returning policy to committee for reworking.
CM Brown suggested that making this matter clear in the policy (especially for new members) is important. He speaks in favor of CM Kleffner’s motion.
CM Kanios spoke against the motion and would like to approve the policy.
Direction to Membership Committee to look at issue with regard to “alternate”.
CM Kleffner withdrew her motion to modify.
ACTION: Council Support to revise Proxy Voting Policy as suggested. Inform Membership Committee to draft a separate policy regarding the use of “alternates.”
• I&P Committee
Voucher Eligibility Policy – Council reviewed. Minor comments.
CM Byers provided further insight regarding use of the vouchers. He made a recommendation to include Title II. Seconded.
Discussion.
No public comment on the amendment to include reference to Title II.
VOTE on AMENDMENT TO VOUCHER ELIGIBILITY POLICY, by raised hand
(24 in favor, none opposed, no recusals. Unanimous in favor. The motion passed.)
Public Comment on the Policy & Procedures:
Public member, Mr. Shaw suggested considering adding something to the Conflict of Interest Statement, that there should be more vigorous efforts among Council Members to recuse themselves when they have a real or perceived conflict of interest. [At a later point in the meeting, Mr. Shaw requested for the record to reflect that his comment “should” be changed to “must.”]
Council Support was made aware that CM Durio arrived late to the meeting and was sitting in the public area, not at the Council table. Due to several months of inactivity and lack of communication, there was uncertainty whether Mr. Durio had resigned from Council duties. CM Durio requested to be permitted to vote on this item and subsequently recused himself.
Council voted on the policies discussed as a slate rather than individually,
the results of which follow:
VOTE ON APPROVING LISTED POLICIES AND PROCEDURES: One recusal. Otherwise unanimous
in favor. [See
Attachment A, Column 2]
ACTION: COUNCIL SUPPORT TO MODIFY THE POLICIES AS VOTED ON TO REFLECT THAT THEY HAVE BEEN APPROVED BY FULL COUNCIL AND ARE NO LONGER IN DRAFT. INCLUDE IN P&P MANUAL.
CM Molnar, Co-Chair of the Membership Committee, informed Council that the Membership Committee strongly recommends the term renewal of CM Antonetty.
No discussion other than random hoots of support for CM Antonetty.
No public comment on this item.
VOICE VOTE for Membership Renewal of CM Antonetty: One recusal, all others in favor. Motion carried.
ACTION: Council Support to update Membership records to reflect CM Antonetty’s term renewal.
CM Kanios, Council Co-Chair, Ed Byron and Matt Jennings
Co-Chair Kanios introduced Co-Chairs of the Prevention Planning Council, Ed Byron and Matt Jennings, who presented information to the Council regarding Prevention with Positives and Points of Integration. (PowerPoint document on file at Council Support Offices). They also referred Council Members to a document entitled “Thinking Big: Strategies for Delivering Prevention with Positives Programs in San Francisco” (Document on file at Council Support Offices). They explained the history and accomplishments of the Prevention with Positives Committee, and recommendations for collaboration with Prevention and Planning Councils.
Council discussed.
Public comment on this item included an inquiry regarding participation of women on this project. The presenters responded by indicating that all demographics were represented and participated.
Roll Call VOTE on Approving the Thinking Big document: 5 no votes or abstentions; 21 in favor [See Attachment A, Column 3]. The motion passed.
Esperanza Pallana, Coordinator of Family Service Network with Positive Health Program of UCSF provided a presentation on Ryan White CARE Act Title IV programs in the EMA, focusing on Family Service Network. (Copy of PowerPoint presentation on file at Council Support Offices). Council Members directed comments and questions to Ms. Pallana who provided succinct and informative responses.
Public Comment on this item.
Public member Mr. Shaw commented on the wording of a particular slide in the presentation and suggested that it be changed or stricken from the presentation.
[Due to the meeting running late, Co-Chair Allgaier requested to have the meeting extended ten minutes to complete business. No opposition was voiced.]
Laura Thomas and George Simmons, Co-Chairs, Planning Committee
CM Thomas introduced the new co-chair of Planning Committee, George Simmons. She presented the recommendations of the Planning Council on this year’s Priority Setting and Resource Allocations Process (Recommendations and Proposed Schedule for FY 2006/2007 Priority and Allocations) (Document on file at Council Support). She indicated that the process is virtually the same as last year except for a few minor changes, the primary one of which is having a break day between the two-day summit meetings. The date on the document title should be corrected to reflect that this year (2006) P/A Process is for FY 2007/2008.
Council Members commented on the excellent results of last year’s process and thanked committee for its work.
No further discussion.
Public Comment on this item: Public member, Mr. Shaw suggested hiring the
same facilitator because he enjoyed the magic wands she provided.
VOTE: BY HAND – Unanimous in favor of the Planning Committee Recommendations.
Point of Order: Although this item was noticed for a vote on the website and other public notices, the hard-copy agenda at the meeting did not have this item noticed for a vote so the Council was unable to move forward with approving the Planning Committee Recommendations at this time.
CM Thomas stated that the Planning Committee will take everyone’s points into consideration and move forward to bring this item to Council for a vote in February.
Margot Antonetty, Co-Chair of the Housing Work Group, provided a presentation on the HRSA consultant report regarding development of the length of stay policy. (Copy of PowerPoint presentation and full report on file at Council Support Offices).
Council Members discussed and directed comments and questions to CM Antonetty who provided succinct and informative responses.
Public Comment on this item.
Public member, Mr. Smith made a comment regarding slide #4 and suggested
editing some numbers.
The full motions were read to the Council (On file at Council Support
Offices):
1. Recommend that the San Francisco Department of Public Health (DPH) continue to negotiate with HRSA regarding the housing consultant report, including HRSAs additions and changes, and if necessary to appeal the document’s recommendations to ensure that the final policy is in the best interest of people living with HIV/AIDS in San Francisco.
2. Recommend that the Ad Hoc Housing Committee continue to meet as a committee of the Planning Council to work with DPH, providers, and consumers on the impact and implementation of the consultant report and any related recommendations from HRSA, and to support DPH in its negotiations with HRSA.
HAND VOTE ON MOTIONS FROM AD HOC HOUSING COMMITTEE OF THE HEALTH SERVICES PLANNING COUNCIL: Unanimous in favor. None opposed, no recusals. The motions passed.
Laura Thomas, Council Member
CM Thomas provided a brief update on CARE Act Reauthorization and stated that nothing has happened yet. She pointed Council Members to handouts available from the CAER Coalition.
No discussion.
No public comment on this item.
• The next Council Meeting will be on February 27, 2006 from 4:30-7:30 p.m. Location to be determined.
• No specific agenda items were discussed.
Co-Chair Allgaier adjourned the meeting at 7:50 p.m.
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