HIV Health Services Planning Council

Milton Marks Conference Center
455 Golden Gate Avenue (Polk & Larkin)
Lower Level, San Diego Rooms
Monday, October 23 rd , 2006
4:30 - 7:30 PM

DRAFT Minutes

I. Call to Order

The meeting was called to order at 4:35 p.m.

II. Roll Call

The roll was called and quorum was established.

III. Review and Approval of Agenda

The agenda was reviewed and approved by consensus.

IV. Review of September 25 th, 2006 Minutes

The minutes were reviewed and approved by consensus.

V. General Announcements

• Welcome Billie J. Cooper, new Planning Council Member
• CM Soto announced that the CARE Council and HPPC chairs met to plan the annual joint meeting. HPPC will be hosting the meeting on Thursday, Feb 8, 2007.
• CM Kanios announced that a follow up meeting for the Prevention with Positives Conference will be held in January for 3 counties in the EMA with details to be announced.
• Mr. Newby, Director, HIV Health Services Planning Council, presented a certificate from the Mayor Newsom’s office to CM Allgaier for service to the council as co-chair.
• CM Soto welcomed CM Herman as the new co-chair.
• CM Herman announced that CM Blum has resigned from the CARE Council due to employment conflicts.

VI. Public Comment

Michael Petrellis commented:

• There is a need to cut salaries and overhead for AIDS Foundation – executive salaries increased. Serious discussion needed regarding cutting salaries and placing moneys into housing subsidies.
• AIDS fundraising propaganda should be cut as well.
• Outreach newsletters should also be eliminated and funds allocated to housing subsidies.
• Housing agencies have lost sight of wait list issues and new people can not get onto lists. A lot of people will be helped with these types of cuts.

VII. Update on Grant Application by the Department of Public Health HIV Health Services

AIDS Office is working on producing a bound copy of grant application for distribution.

Public Comment on this item.

There was no public comment.

VIII. Discussion and Possible Action Regarding Policies and Procedures Manual

• Leave(s) of Absence

CM Kleffner presented the proposed Leave of Absence policy for Council vote. There was no discussion.

VOTE –

The motion passed unanimously (Attachment A, Item 2).

• Committee and Work Group Motion and Voting Policy

CM Herman presented the Committee and Work Group voting policy and general discussion with all parties expressing concerns and support followed.

Public Comment on this item.

Michael Petrellis stated that if there is a way to take over a committee, he is in favor.

VOTE

Favor Sixteen (16)

Opposed Three (3)

Abstentions One (1)

The motion passed.

IX. Notice of Proposed Bylaws Change: ARTICLE V, Section 1. – Leave of Absence

CM Kleffner presented the Leave of Absence Bylaws Policy change for comments and feedback prior to voting in November.

Mr. Newby wanted to ensure that the policy stated “12 months” stated versus “calendar year”.

Public Comment on this item.

There was no public comment.

X. Proposed Bylaws Change: ARTICLE VI, Section 1. – Meeting Attendance/ Termination - VOTE

This item was noticed for thirty (30) days, and was, therefore, placed on the September 25, 2006 regular Council agenda as per the Bylaws, revision January 24, 2005.

CM Molnar presented the policy for discussion prior to voting.

Public Comment on this item.

There was no public comment.

XI. Update on the Board of Supervisors’ Comprehensive HIV/AIDS Housing Work Group

CM Thomas presented an update on the Housing Work Group. The group is charged with developing a plan to address housing issues needs within San Francisco. The Plan is to be developed within the next six months.

CM Antonetty noted that the Department of Public Health website has meeting information regarding the work group.

The next meeting will be held on November 7th, 2-4pm at City Hall.

Public Comment on this item.

Michael Petrellis stated that there is a missing component, outreach to PWAs (People Living with AIDS) on waiting list and not on waiting list. Is there enough AIDS client involvement?

XII. Review of 2006 Prioritization and Allocation Summit

The 2006 Prioritization and Allocation Summit summary was presented for review.

CM Thomas stated clarification that clarification that whatever is available of allocated $1 million by the Board of Supervisors will be used from the General Fund for Housing.

ACTION – change minutes and Summary of Action to reflect designated funds available not $1 million.

CM Antonetty reminded members of commitment to backfill 06-07 CARE cuts with BOS funding requisites. Therefore, current claims against the $1 million are $365,000.

CM Allgaier and CM Byers discussed the new Medicare Part D program eligibility.

Public Comment on this item.

There was no public comment on this item.

XIII. Dinner Break

Meeting Evaluation Forms were distributed to Council Members
during the dinner break.

XIV. Presentation and Discussion on the Evaluation and Process of Planning Council Meetings

CM Hicks presented the evaluation findings of the process leading to the 2006 Summit.

• Review of council meeting data
• Presentations are longer and denser than preferred.
• Data summaries are preferred, and power point presentations should be improved.
• Opportunity for discussion should be available with specific points as focus.
• Renewing committee reports is suggested.
• Materials should be presented throughout the year to eliminate more meetings as Summit approaches.
• Introduction of small group work within meetings to facilitate information discussion.
• People want information in advance.
• Positive feedback about retreat binder information.
• Review of council structure
• Revisit PWLHA (People Who are Living with HIV/AIDS) Caucus concept. By default COA and Membership has most of the PWA (People Living with AIDS) participation. Another forum is needed to discuss issues that afford networking and discussion points for PWLHA’s. It is recommended that they meet quarterly.
• Many people familiar with their own committees but not with other committees of the Council and are encouraged to participate in other committees.

Discussion

There was general discussion regarding the quality, length and format of information presentation. In addition, the timing of information and its collection for presentation in the Summit binder was discussed. There was general consensus that the CARE Council is a diverse body with individual members each possessing different levels of learning skills. The Council will attempt to accommodate these differences, ensuring that each member has the same opportunities to make educated decisions surrounding CARE matters.

In addition, there is overwhelming support for the PWHLA Caucus, but some sort of structure needs to be mandated to ensure its effectiveness.

ACTION – PWHLA Caucus issues will be sent to the joint Evaluation/I&P committee for later forwarding to the Steering Committee.

Public Comment on this item.

• There was no public comment.

XV. CARE Act Reauthorization Update

CM Thomas presented the update of the CARE Act Reauthorization.

Any new guidelines will likely go into effect in March 2008 if new legislation is passed in the upcoming legislative session.

Public Comment on this item.

There was no public comment.

XVI. Discussion of December 2006 Meeting Schedule

December 25 th is the fourth Monday of the month and Christmas Day. The Steering Committee recommends its meeting be moved to Monday, December 11 th; the Full Council meeting be moved to Monday, December 18 th, and that the Membership Committee decide when to hold its December meeting in committee.

ACTION to be placed on the November meeting agenda.

Public Comment on this item.

There was no public comment.

XVII. New Business/Next Agenda

• Council Members will have an opportunity to complete Meeting Evaluation Forms.
• The next Council Meeting and Agenda ( Monday, November 27th ) will be determined.

Public Comment on this item.

There was no public comment.

XVIII. Adjournment